Accounts Payable Specialist
3 weeks ago
IMMEDIATE START | FULL-TIME 40 HOURS PER WEEK
We are looking for a detail-oriented professional to join our vibrant Finance team as a Finance Assistant.
ROLE OVERVIEW
Your responsibilities as a Finance Assistant will include:
- Managing the receipt, organization, and updating of all Accounts Payable invoices, credit notes, and payments.
- Familiarity with the Chart of Accounts to ensure accurate coding for all Accounts Payable transactions.
- Ensuring timely payment of authorized invoices at month-end.
- Matching authorized Purchase Orders and delivery dockets with supplier invoices, ensuring accuracy in calculations.
- Verifying that all supplier invoices are duly approved and correctly processed in the Accounts Payable system.
- Preparing timely payments to suppliers, optimizing credit facilities and capturing entitled discounts.
- Maintaining the Accounts Payable Ledger with precision.
- Confirming that all invoices processed are legitimate contractual obligations of the hotel.
- Processing all invoices into the Accounts Payable ledger weekly.
- Ensuring that batch totals of processed invoices are accurately recorded by the system.
- Reconciling subsidiary accounts payable ledger with the general ledger control total daily.
- Producing Proposed Payment Schedules for the Financial Controller's approval by the 20th working day of each month.
- Organizing and filing all unpaid and paid invoices systematically by supplier accounts.
- Ensuring prompt payment of due invoices and taking advantage of cash discounts.
- Submitting the accrual summary to the Financial Controller at month-end for G/L incorporation.
- Verifying room travel agency commission claims in collaboration with Front Office and Reservations.
- Confirming Events agency commission claims in conjunction with the Events team.
- Following directives from Senior Management as required.
This job description serves as a guideline and is not intended to limit the scope of duties associated with the role.
SKILLS, KNOWLEDGE, AND EXPERIENCE
- Previous experience in a similar role within a 4/5-star environment is preferred.
- Strong proficiency in systems such as Microsoft Office, Sun, and Opera.
- Professional and customer-focused approach.
- Excellent verbal and written communication skills.
- Able to work effectively both in a team and independently.
- Demonstrates ownership of work responsibilities.
INTERPERSONAL SKILLS
The ability to communicate effectively with guests and staff to maintain a positive image of the hotel while upholding high standards of work under pressure.
ABOUT THE AMPERSAND HOTEL
The Ampersand Hotel is a luxury boutique hotel located in the heart of Kensington, offering stylish accommodations and exceptional service. We pride ourselves on our commitment to modern excellence in hospitality, blending Victorian charm with contemporary comforts.
If you possess the skills and passion for excellence, we would be eager to hear from you.
In compliance with the Asylum & Immigration Act 1996, all applicants must be eligible to live and work in the UK.
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