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3 months ago
Immediate Opportunity | Full-Time Position (40 Hours Weekly)
We are looking for a detail-oriented professional to join our vibrant Finance team as a Finance Assistant.
ROLE OVERVIEW
Your responsibilities as a Finance Assistant will include:
- Receiving, organizing, and updating all Accounts Payable invoices, credit notes, and payments.
- Familiarity with the Chart of Accounts to ensure accurate coding for all Accounts Payable transactions.
- Ensuring timely payment of authorized invoices at month-end.
- Matching authorized Purchase Orders and delivery receipts with supplier invoices, ensuring accuracy in calculations.
- Verifying that all supplier invoices are approved and accurately reflect received goods before processing.
- Preparing timely payments to suppliers, optimizing credit facilities and capturing entitled discounts.
- Maintaining the Accounts Payable Ledger efficiently.
- Ensuring all processed invoices are legitimate contractual obligations of the hotel.
- Transferring all invoices to the Accounts Payable ledger weekly.
- Confirming that batch totals of processed invoices are accurately posted by the system.
- Reconciling subsidiary accounts payable ledger with the general ledger control total daily.
- Producing Proposed Payment Schedules for the Financial Controller's approval by the 20th working day each month.
- Organizing and filing all unpaid and paid invoices systematically by supplier accounts.
- Facilitating prompt payment of due invoices, leveraging cash discounts where applicable.
- Submitting the accrual summary to the Financial Controller at month-end for inclusion in the General Ledger.
- Verifying and confirming all room travel agency commission claims in collaboration with Front Office and Reservations.
- Checking and confirming all Events agency commission claims in conjunction with the Events team.
- Following directives from any level of Senior Management as required.
This job description serves as a guideline and is not intended to limit the scope of duties associated with the role.
Essential Skills, Knowledge, and Experience
- Previous experience in a similar role within a 4/5-star environment is preferred.
- Strong proficiency in systems such as Microsoft Office, Sun, and Opera.
- Professional and customer-focused demeanor.
- Excellent verbal and written communication skills.
- Able to work effectively both in a team and independently.
- Demonstrates ownership of responsibilities.
Interpersonal Skills and Experience
The ability to engage with guests and staff to project a positive image of the hotel while maintaining high standards of work under pressure is essential.
ABOUT THE AMPERSAND HOTEL
The Ampersand Hotel is a luxury boutique hotel located in Kensington, known for its stylish accommodations and exceptional service. We blend contemporary design with the rich history of our 1888 building, creating a unique experience for our guests. Our hotel is well-connected and offers a cosmopolitan atmosphere, ensuring comfort and warmth for all who visit.
