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Accounts Payable Specialist
2 months ago
Immediate Opportunity | Full-Time Position (40 Hours Weekly)
We are looking for a meticulous and detail-oriented individual to join our vibrant Finance team as a Finance Assistant.
ROLE OVERVIEW
As a Finance Assistant, your key responsibilities will include:
- Receiving, organizing, and updating all Accounts Payable invoices, credit notes, and payments.
- Understanding the Chart of Accounts to accurately code all Accounts Payable transactions.
- Ensuring timely payment of authorized invoices at month-end.
- Matching authorized Purchase Orders and delivery dockets with supplier invoices, ensuring accuracy in calculations.
- Verifying that all supplier invoices are duly approved and reflect received goods before entering them into the Accounts Payable system.
- Preparing timely payments to suppliers, optimizing credit facilities and taking advantage of applicable discounts.
- Maintaining the Accounts Payable Ledger efficiently.
- Processing all invoices weekly to ensure accurate postings in the Accounts Payable ledger.
- Reconciling subsidiary accounts payable ledgers with the general ledger control totals daily.
- Producing Proposed Payment Schedules for the Financial Controller's approval by the 20th working day of each month.
- Organizing and filing all unpaid and paid invoices systematically by supplier accounts.
- Ensuring prompt payment of due invoices to maximize cash discounts at month-end.
- Forwarding the accrual summary to the Financial Controller on the last day of the month for inclusion in the General Ledger.
- Timely verification of room travel agency commission claims in collaboration with Front Office and Reservations.
- Timely verification of Events agency commission claims in conjunction with the Events team.
- Executing directives from any level of Senior Management as required.
The above job description serves as a guideline and is not intended to limit the scope of duties associated with the role.
Essential Skills, Knowledge, and Experience
- Prior experience in a similar role within a 4/5-star environment is preferred.
- Proficient in systems such as Microsoft Office, Sun, and Opera.
- Professional demeanor with a customer-focused approach.
- Excellent verbal and written communication skills.
- Able to work collaboratively within a team and independently.
- Demonstrates ownership and accountability for assigned tasks.
Interpersonal Skills and Experience
The ability to effectively communicate with guests and staff to uphold a positive image of the hotel, while maintaining high standards of work under pressure.
ABOUT THE AMPERSAND HOTEL
The Ampersand Hotel is a privately-owned luxury establishment located in Kensington, offering stylish accommodations that blend contemporary design with exceptional service. Inspired by Victorian values of discovery and wonder, our hotel provides a unique experience characterized by warmth, humor, and comfort.
We welcome candidates who are passionate about delivering exceptional service and have the relevant experience to contribute to our unique team.
In compliance with the Asylum & Immigration Act 1996, all applicants must be eligible to live and work in the UK.
