Administrative Support Specialist

3 weeks ago

South Shields, South Tyneside, United Kingdom South Tyneside and Sunderland NHS Foundation Trust Full time

Job Overview

We are looking for an Administrative Support Specialist who thrives in a collaborative environment and is dedicated to providing exceptional administrative assistance efficiently and promptly.

The ideal candidate will possess outstanding communication abilities, proficiency in IT, particularly in Word, Excel, and Outlook, along with a diverse background in administrative tasks. If you excel in a dynamic setting, are adaptable, and can manage shifting priorities, this role presents a valuable opportunity to enhance your skills in a vibrant and fast-paced atmosphere.

The Occupational Health and Wellbeing Team operates across multiple locations and serves a significant number of employees, providing essential health services to both internal staff and local businesses. This position will primarily be situated within the Occupational Health Department.

Key Responsibilities

The Occupational Health and Wellbeing Service comprises various professionals, including Occupational Health Nurses, Advisors, Screening Nurses, and Administrative Staff. As the Administrative Support Specialist, you will engage in various clerical duties within the department, including managing administrative tasks and providing support to the clinical team.

Your responsibilities will include:

  • Assisting the multi-disciplinary team with both clinical and non-clinical tasks to ensure seamless service delivery.
  • Managing documentation and ensuring that necessary investigations are completed and results are readily accessible.
  • Organizing and filing reports and results as required.

Personal Attributes

Essential Qualities

  • Ability to collaborate effectively within a multi-disciplinary team.
  • Initiative to resolve routine inquiries in accordance with departmental protocols.
  • Capability to work independently while adhering to established procedures.
  • Strong time management skills to meet deadlines.

Qualifications and Experience

Required Skills

  • Basic numeracy and literacy skills.
  • Experience in a clerical or administrative role within an office environment.
  • Proficiency in Microsoft Office applications, including Word, Outlook, and Excel.

Desirable Skills

  • Familiarity with Occupational Health software.

Attitude and Approach

Essential Attributes

  • Commitment to delivering high-quality customer service.
  • Flexibility and adaptability to changing duties and hours based on service needs.
  • Professional demeanor and courteous interaction with colleagues and service users.

Skills and Knowledge

Essential Skills

  • Basic IT proficiency.
  • Knowledge of Microsoft Office applications for maintaining records and processing documents.
  • Understanding of data protection and information security protocols.
  • Ability to prioritize tasks effectively.
  • Strong interpersonal skills to communicate clearly with patients and colleagues.

Desirable Knowledge

  • Familiarity with hospital information systems.
  • Understanding of medical terminology.
  • Clinical skills such as phlebotomy.

  • Administrative Support Specialist

    3 weeks ago

    South Shields, South Tyneside, United Kingdom South Tyneside and Sunderland NHS Foundation Trust Full time

    Job Overview We are looking for an Administrative Support Specialist who thrives in a collaborative environment and is dedicated to providing exceptional administrative assistance efficiently and promptly. The ideal candidate will possess outstanding communication abilities, proficiency in IT, particularly in applications such as Word, Excel, and...

  • Administrative Support Specialist

    3 weeks ago

    South Shields, South Tyneside, United Kingdom South Tyneside and Sunderland NHS Foundation Trust Full time

    Job Overview We are looking for an Administrative Support Specialist who thrives in a collaborative environment and is dedicated to providing exceptional administrative assistance efficiently and promptly. The ideal candidate will possess outstanding communication abilities, proficiency in IT applications, particularly in Word, Excel, and Outlook,...

  • Administrative Support Specialist

    3 weeks ago

    South Shields, South Tyneside, United Kingdom South Tyneside and Sunderland NHS Foundation Trust Full time

    Job Overview We are looking for an Administrative Support Specialist who thrives in a collaborative environment and is dedicated to providing exceptional administrative assistance efficiently and promptly. The ideal candidate will possess outstanding communication abilities, proficiency in IT applications, particularly in Word, Excel, and Outlook,...

  • Administrative Support Specialist

    3 weeks ago

    South Shields, South Tyneside, United Kingdom South Tyneside and Sunderland NHS Foundation Trust Full time

    Job Overview We are looking for an Administrative Support Specialist who thrives in a collaborative environment and is dedicated to providing exceptional administrative assistance efficiently and promptly. The ideal candidate will possess outstanding communication abilities, proficiency in IT applications, particularly in Word, Excel, and Outlook,...

  • Administration Support Specialist

    1 week ago

    South Shields, South Tyneside, United Kingdom South Tyneside Health Collaboration Full time

    About the RoleWe are seeking a highly organized and detail-oriented individual to join our team as an Administration Support Specialist. As a key member of our team, you will be responsible for providing administrative support to our Mental Health Team and Service Facilitators in the delivery of STHC Services and Programmes across South Tyneside.Key...

  • Client Support Specialist

    3 weeks ago

    South Shields, South Tyneside, United Kingdom TEKsystems Full time

    Position Overview: The Client Support Specialist will play a crucial role in delivering comprehensive personal loans assistance to clients. Once the loan is initiated and funds are disbursed, any modifications or inquiries throughout its duration will be managed by the specialists. Common inquiries may include requests for payment holidays, updates to...

  • Client Support Specialist

    3 weeks ago

    South Shields, South Tyneside, United Kingdom TEKsystems Full time

    Position Overview: The Client Support Specialist will play a crucial role in delivering comprehensive personal loans assistance to clients. Once the loan is initiated and funds are allocated, any modifications or inquiries throughout its duration will be handled by the specialist. Common interactions may involve requests for payment holidays, updates to...

  • Client Support Specialist

    3 weeks ago

    South Shields, South Tyneside, United Kingdom TEKsystems Full time

    Position OverviewRole Summary:The Client Support Specialist will play a crucial role in delivering comprehensive personal loans assistance to clients. Once the loan is activated and funds are disbursed, any modifications or inquiries throughout its duration will be managed by the specialist. Typical inquiries may involve payment deferrals, updating banking...

  • Client Support Specialist

    3 weeks ago

    South Shields, South Tyneside, United Kingdom TEKsystems Full time

    Position Overview: The Client Support Specialist will play a crucial role in delivering comprehensive personal loans assistance to clients. Once the loan is activated and funds are disbursed, any modifications or inquiries throughout its duration will be handled by the specialists. Common inquiries may involve payment deferrals, updating banking...

  • Client Support Specialist

    3 weeks ago

    South Shields, South Tyneside, United Kingdom TEKsystems Full time

    Position Overview: The Client Support Specialist will play a crucial role in delivering comprehensive personal loans assistance to clients. Once the loan is activated and funds are disbursed, any inquiries or modifications during its duration will be handled by the specialist. Common inquiries may include requests for payment deferrals, updates to banking...

  • Automotive Administrative Specialist

    3 days ago

    South Shields, South Tyneside, United Kingdom Lookers Full time

    Job SummaryLookers South Shields Ford is seeking a highly organized and detail-oriented Vehicle Sales Administrator to provide exceptional administrative support to our team of Sales Executives.Key ResponsibilitiesLiaise with various departments to ensure accurate and timely addition of newly purchased vehicles to our stock records.Maintain accurate and...

  • Automotive Administrative Specialist

    4 days ago

    South Shields, South Tyneside, United Kingdom Lookers Full time

    Job SummaryLookers South Shields Ford is seeking a highly organized and detail-oriented Vehicle Sales Administrator to provide exceptional administrative support to our team of Sales Executives.Key ResponsibilitiesLiaise with various departments to ensure accurate and timely addition of newly purchased vehicles to our stock records.Maintain accurate and...

  • Sales Support Administrator

    4 days ago

    South Shields, South Tyneside, United Kingdom Lookers Full time

    Job SummaryLookers South Shields Ford is seeking a highly organized and detail-oriented Vehicle Sales Administrator to provide exceptional administrative support to our team of Sales Executives.Key ResponsibilitiesLiaise with various departments to ensure accurate and timely addition of newly purchased vehicles to our stock records.Maintain accurate and...

  • Sales Support Administrator

    3 days ago

    South Shields, South Tyneside, United Kingdom Lookers Full time

    Job SummaryLookers South Shields Ford is seeking a highly organized and detail-oriented Vehicle Sales Administrator to provide exceptional administrative support to our team of Sales Executives.Key ResponsibilitiesLiaise with various departments to ensure accurate and timely addition of newly purchased vehicles to our stock records.Maintain accurate and...

  • SEN Support Specialist

    3 weeks ago

    South Shields, South Tyneside, United Kingdom Protocol Education Full time

    SEN Support SpecialistProtocol Education is in search of empathetic, nurturing, and committed Learning Support Specialists (LSS) who possess experience in assisting students either in small groups or on an individual basis. We are currently looking for LSS to collaborate with educational institutions.If you have a background as a Teaching Assistant or a...

  • Care Support Specialist

    3 weeks ago

    South Shields, South Tyneside, United Kingdom Voyage Care Full time

    Position: Care Support SpecialistLocation: South ShieldsSalary: £11.45 per hourTypical Shifts: Monday to Sunday, with various shift patterns including morning, afternoon, and night shifts.About Us: At Voyage Care, we value your commitment and dedication. We offer a range of benefits including: - Enhanced pay for evening and weekend shifts - Premium overtime...

  • Educational Support Specialist

    3 weeks ago

    South Shields, South Tyneside, United Kingdom Vision for Education - Newcastle Full time

    Position OverviewFull-Time Educational Support SpecialistThis role involves working within a supportive educational environment, focusing on assisting students with special educational needs (SEN).About the RoleAs an Educational Support Specialist, you will be part of a dedicated team, providing essential support to students in Key Stage 3 and 4. Your...

  • Secondary Education Support Specialist

    3 weeks ago

    South Shields, South Tyneside, United Kingdom GSL Education Full time

    Job Overview Position: Secondary Education Support Specialist (SEMH Focused) Location: South Shields Salary: £75 to £100 per day Contract Type: Temporary/Full-Time GSL Education is in search of a committed and enthusiastic Secondary Education Support Specialist with experience in SEMH to contribute to schools in South Shields. Role...

  • Teaching Support Specialist

    4 days ago

    South Shields, South Tyneside, United Kingdom GSL Education Full time

    Job Summary:The Graduate Teaching Assistant will work closely with class teachers to provide support across various subjects. Responsibilities include assisting with lesson preparation, working with small groups or one-on-one with students, and helping to manage classroom behaviour.Key Responsibilities:Assist in the planning and delivery of lessons.Provide...

  • Cancer Care Support Specialist

    3 weeks ago

    South Shields, South Tyneside, United Kingdom South Tyneside Health Collaboration Full time

    Position OverviewWe are seeking a dedicated and proactive individual to join our team as a Cancer Care Support Specialist. This role is integral to enhancing the support provided to patients navigating the complexities of cancer diagnosis and treatment.Role SummaryThe Cancer Care Support Specialist will be responsible for coordinating care for patients...