Corporate Governance Assistant

3 weeks ago

Edinburgh, Edinburgh, United Kingdom Menzies Aviation Full time

Overview

At Menzies Aviation, our legacy of excellence has been built on the foundation of our dedicated teams since 1833. We are proud to be a pivotal partner in the global aviation sector, providing essential logistics services across more than 290 locations in 65 countries, spanning 6 continents.

Our greatest asset is our people.

Role Purpose

The primary objective of this role is to support the Secretary team in ensuring that all Company Secretariat functions are executed efficiently and effectively, while maintaining strict adherence to legal and statutory obligations for the Company and its subsidiaries.

Key Responsibilities

  • Engage in various ad-hoc legal and Secretariat projects, along with regulatory research.
  • Assist in the upkeep of statutory registers and regulatory submissions for the Group and its subsidiaries, both domestically and internationally.
  • Aid in the preparation of documentation for commercial tenders.
  • Support the organization and preparation for subsidiary AGMs and board meetings.
  • Draft quasi-legal documents, including shareholder resolutions, board minutes, powers of attorney, and other standard documents as required by the Legal and Secretariat teams.
  • Help maintain internal records for the Secretariat & Legal departments, along with general administrative tasks.
  • Collaborate with external service providers, such as notary publics and registered agents, on a global scale.

For a more detailed overview of the role's responsibilities, please refer to the attached job description.

Safety, Security, Well-Being, and Compliance:

You are expected to take reasonable care of your health, safety, and well-being, as well as that of others, in accordance with the provided information, training, and workplace health and safety protocols. Menzies Aviation is committed to ensuring a safe working environment for all employees. We recognize the potential risks associated with substance misuse and have implemented a Substance Misuse Policy to maintain a safe workplace.

For further details on safety, security, well-being, and compliance, please refer to the attached job description.

Candidate Profile

  • Highly organized with exceptional attention to detail and the ability to foster strong working relationships across all levels of the organization.
  • Adaptable and focused, possessing excellent verbal and written communication skills.
  • Eager to pursue a career in Company Secretariat, including working towards a professional governance qualification.
  • Capable of thriving under pressure, effectively prioritizing tasks to meet deadlines.
  • Professional and approachable, demonstrating a proactive attitude when interacting with Directors, senior management, colleagues, and external suppliers.
  • Self-motivated, while also being a strong team player.
  • Proficient in Microsoft Office applications, particularly Word, Excel, and PowerPoint.
  • Committed to integrity and high ethical standards, consistently acting with discretion.

Diversity Commitment

Menzies Aviation is an equal opportunity employer, encouraging applications from qualified individuals regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy, or maternity. We are dedicated to fostering an inclusive workplace where diverse perspectives and experiences are valued, enabling all employees to reach their full potential.

Please note that during the recruitment process, we may utilize various resourcing tools to assess your skills and experience in relation to the role.

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