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Governance Manager

2 months ago

Edinburgh, Edinburgh, United Kingdom Venesky Brown Full time

Job Title: Governance Manager

Job Summary:

Venesky Brown's client, a public sector organisation, is seeking a Governance Manager to join their team on a 6-month contract. The successful candidate will be responsible for assisting information flows within the Board and its Committees, as well as between the Chief Executive, Directors, and the Board.

Key Responsibilities:

  • Coordinating communication with the Board through the board portal or otherwise
  • Acting as secretary for the Board and Committees, including organising meetings, preparing agendas, minutes, and papers, and attending meetings as required
  • Plan, organise, manage, and execute all governance activities rigorously, with a particular emphasis on the timely preparation and issuing of Board and Committee agendas, packs, minutes, action logs, advice, etc.
  • Publishing agendas, minutes, and papers on the organisation's website and keeping under review items which have been redacted to see if they can now be published
  • Arranging Board visits and stakeholder meetings held in conjunction with Board meetings, including travel and accommodation, and inviting external guests
  • Reviewing and updating corporate policies and records management plans
  • Ensuring detailed and informative record keeping, delivering compliance with legislation and reporting requirements across the organisation
  • Assistance in the preparation of the annual report
  • Collaborating with the internal auditors to support the Audit & Risk Committee and the Board in relation to the assessment of the risks and the risk management process
  • Work to continuously improve and evolve governance and compliance across the organisation
  • Demonstrate inclusive leadership behaviours, provide coaching, advice, and strategic direction to colleagues, assist with conflict resolution, support difficult conversations, and exercise timely decision making
  • Facilitating Board induction and assisting with professional development/appraisals of the Board as required
  • Implementation and monitoring of policies and procedures to ensure compliance with all relevant statutory and regulatory requirements
  • Implementation, promotion, and monitoring of procedures to ensure compliance with reporting requirements to necessary organisations
  • Maintaining registers, including register of interests
  • Deliver training to the organisation on statutory and regulatory matters, including corporate policies (whistle-blowing and anti-fraud, complaints)
  • Assisting information flows between the Executive Team and the Board, including financial and performance reporting
  • Assisting with governance policies and procedures and giving guidance within the organisation on governance policies and procedures
  • Assisting with risk management
  • Assisting with the corporate planning
  • Member of the IT and Data Users Group – including helping review policies
  • Assisting staff and Board in compliance with: Health and safety policies & Information Security
  • Actively contribute to corporate risk management
  • Lead on reviewing the Risk Management Policy, ensuring that this is regularly reviewed (not less than every two years)
  • Lead on ensuring the Corporate Risk Registers is actively reviewed by the CEO and Executive Team quarterly and presented to the Audit & Risk Committee

Essential Skills:

  • Legally qualified or ICSA accredited or similar
  • Company secretarial experience – public and/or private sector
  • Good understanding of corporate governance and assurance
  • Working knowledge of risk management
  • Knowledge of the regulatory, compliance, and legal framework
  • Critical thinker, able to translate legislation and regulations into policy, procedures, and guidance for the organisation to follow
  • Strong prioritisation skills and ability to organise own time and those of their team
  • Ability to explain complex legal issues in a clear and concise manner
  • In-depth knowledge of data protection legislation
  • Balance being part of the organisation while remaining a neutral observer and advisor to the Board
  • Strong people management and leadership skills
  • Able to produce business cases and support business case generation
  • Experience of providing guidance and advice and constructive challenge at all levels within an organisation in relation to data protection
  • Experience in developing and reviewing corporate policies

Desirable Skills:

  • Certified Data Protection Officer
  • Experience of working in similar environment