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Governance Manager

2 months ago

Edinburgh, Edinburgh, United Kingdom Venesky Brown Full time
Job Description

Venesky-Brown's client, a public sector organisation, is seeking a Head of Governance & Company Secretary for an initial 6-month contract. This role will be hybrid based.

Key Responsibilities:

• Assisting information flows within the Board and its Committees, including financial and performance reporting.

• Coordinating communication with the board through the board portal or otherwise.

• Acting as secretary for the Board and Committees, including organising meetings, preparing agendas, minutes, and papers, and attending meetings as required.

• Planning, organising, managing, and executing all governance activities rigorously, with a particular emphasis on the timely preparation and issuing of Board and Committee agendas, packs, minutes, action logs, advice, etc.

• Publishing agendas, minutes, and papers on the organisation's website and keeping under review items which have been redacted to see if they can now be published.

• Arranging Board visits and stakeholder meetings held in conjunction with Board meetings, including travel and accommodation, and inviting external guests.

• Reviewing and updating corporate policies and records management plans.

• Ensuring detailed and informative record keeping, delivering compliance with legislation and reporting requirements across the organisation.

• Assisting in the preparation of the annual report.

• Collaborating with the internal auditors to support the Audit & Risk Committee and the Board in relation to the assessment of the risks and the risk management process.

• Ensuring adequate procedures are in place to manage conflicts of interest.

• Acting as Standards Officer for the Board, liaising with the Standards Commissions for Scotland, providing guidance to Board members on the Members Code of Conduct.

• Working to continuously improve and evolve governance and compliance across the organisation.

• Contributing to the leadership of the organisation as a member of the Leadership Team.

• Building positive and productive relationships with the Board, colleagues, wider stakeholders, and partners both internally and externally.

• Demonstrating inclusive leadership behaviours, providing coaching, advice, and strategic direction to colleagues, assisting with conflict resolution, supporting difficult conversations, and exercising timely decision-making.

• Formally escalating matters requiring CEO or Board intervention and confronting and resolving behaviours that are not consistent with those expected of an employee or an individual in public service.

• Supporting and guiding members of the Board, liaising with the Board on internal arrangements.

• Facilitating Board induction and assisting with professional development/appraisals of the Board as required.

• Implementing and monitoring policies and procedures to ensure compliance with all relevant statutory and regulatory requirements.

• Implementing, promoting, and monitoring procedures to ensure compliance with reporting requirements to necessary organisations.

• Maintaining registers, including the register of interests.

• Delivering training to the organisation on statutory and regulatory matters, including corporate policies (whistle-blowing and anti-fraud, complaints).

• Assisting information flows between the Executive Team and the Board, including financial and performance reporting.

• Assisting with governance policies and procedures and giving guidance within the organisation on governance policies and procedures.

• Assisting with risk management.

• Assisting with corporate planning.

• Member of the IT and Data Users Group – including helping review policies.

• Assisting staff and Board in compliance with: Health and safety policies & Information Security.

• Actively contributing to corporate risk management.

• Leading on reviewing the Risk Management Policy, ensuring that this is regularly reviewed (not less than every two years).

• Leading on ensuring the Corporate Risk Registers is actively reviewed by the CEO and Executive Team quarterly and presented to the Audit & Risk Committee.

Essential Skills:

• Legally qualified or ICSA accredited or similar.

• Company secretarial experience – public and/or private sector.

• Good understanding of corporate governance and assurance.

• Working knowledge of risk management.

• Knowledge of the regulatory, compliance, and legal framework.

• Critical thinker, able to translate legislation and regulations into policy, procedures, and guidance for the organisation to follow.

• Strong prioritisation skills and ability to organise own time and those of their team.

• Ability to explain complex legal issues in a clear and concise manner.

• In-depth knowledge of data protection legislation.

• Balance being part of the organisation while remaining a neutral observer and advisor to the Board.

• Strong people management and leadership skills.

• Able to produce business cases and support business case generation.

• Experience in working autonomously as well as experience in working cross-functionally.

• Experience of providing guidance and advice and constructive challenge at all levels within an organisation in relation to data protection.

• Experience in developing and reviewing corporate policies.

• Investigation and analytical experience – ability to review and analyse evidence and provide recommendations based on this.

• Able to demonstrate experience in acting with impartiality and independence, particularly to regulators.

• Experience managing staff. Experience in managing team outputs against KPIs and reporting on performance.

Desirable Skills:

• Certified Data Protection Officer.

• Experience of working in a similar environment.