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Governance Manager

2 months ago

Edinburgh, Edinburgh, United Kingdom Venesky Brown Full time
About the Role

Venesky-Brown's client, a public sector organisation, is seeking a highly skilled Governance Manager to join their team on a 6-month contract. This role will be hybrid based, offering a unique blend of remote and office work.

Key Responsibilities
  • Assist in the flow of information within the Board and its Committees, ensuring seamless communication between the Chief Executive, Directors, and the Board.
  • Coordinate communication with the Board through the board portal or other means, ensuring timely and effective information exchange.
  • Act as secretary for the Board and Committees, organizing meetings, preparing agendas, minutes, and papers, and attending meetings as required.
  • Plan, organize, manage, and execute all governance activities rigorously, with a focus on timely preparation and issuance of Board and Committee agendas, packs, minutes, action logs, advice, and other relevant materials.
  • Publish agendas, minutes, and papers on the organisation's website and review items that have been redacted to determine if they can be published.
  • Arrange Board visits and stakeholder meetings in conjunction with Board meetings, including travel and accommodation arrangements and inviting external guests.
  • Review and update corporate policies, as well as the records management plan.
  • Ensure detailed and informative record-keeping, ensuring compliance with legislation and reporting requirements across the organisation.
  • Assist in the preparation of the annual report.
  • Collaborate with internal auditors to support the Audit & Risk Committee and the Board in assessing risks and the risk management process.
  • Ensure adequate procedures are in place to manage conflicts of interest.
  • Act as Standards Officer for the Board, liaising with the Standards Commissions for Scotland, providing guidance to Board members on the Members Code of Conduct.
  • Work to continuously improve and evolve governance and compliance across the organisation.
  • Contribute to the leadership of the organisation as a member of the Leadership Team.
  • Build positive and productive relationships with the Board, colleagues, wider stakeholders, and partners both internally and externally.
  • Demonstrate inclusive leadership behaviours, provide coaching, advice, and strategic direction to colleagues, assist with conflict resolution, support difficult conversations, and exercise timely decision-making.
  • Formally escalate matters requiring CEO or Board intervention and confront and resolve behaviours that are not consistent with those expected of an employee or an individual in public service.
  • Support and guidance to members of the Board, liaising with the Board on internal arrangements.
  • Facilitate Board induction and assist with professional development/appraisals of the Board as required.
  • Implement and monitor policies and procedures to ensure compliance with all relevant statutory and regulatory requirements.
  • Implement, promote, and monitor procedures to ensure compliance with reporting requirements to necessary organisations.
  • Maintain registers, including the register of interests.
  • Deliver training to the organisation on statutory and regulatory matters, including corporate policies (whistle-blowing and anti-fraud, complaints).
  • Assist in information flows between the Executive Team and the Board, including financial and performance reporting.
  • Assist with governance policies and procedures and provide guidance within the organisation on governance policies and procedures.
  • Assist with risk management.
  • Assist with corporate planning.
  • Member of the IT and Data Users Group – including helping review policies.
  • Assist staff and Board in compliance with: Health and safety policies & Information Security.
  • Actively contribute to corporate risk management.
  • Lead on reviewing the Risk Management Policy, ensuring that this is regularly reviewed (not less than every two years).
  • Lead on ensuring the Corporate Risk Registers is actively reviewed by the CEO and Executive Team quarterly and presented to the Audit & Risk Committee.
Essential Skills
  • Legally qualified or ICSA accredited or similar.
  • Company secretarial experience – public and/or private sector.
  • Good understanding of corporate governance and assurance.
  • Working knowledge of risk management.
  • Knowledge of the regulatory, compliance, and legal framework.
  • Critical thinker, able to translate legislation and regulations into policy, procedures, and guidance for the organisation to follow.
  • Strong prioritisation skills and ability to organise own time and those of their team.
  • Ability to explain complex legal issues in a clear and concise manner.
  • In-depth knowledge of data protection legislation.
  • Balance being part of the organisation while remaining a neutral observer and advisor to the Board.
  • Strong people management and leadership skills.
  • Able to produce business cases and support business case generation.
  • Experience in working autonomously as well as experience in working cross-functionally.
  • Experience of providing guidance and advice and constructive challenge at all levels within an organisation in relation to data protection.
  • Experience in developing and reviewing corporate policies.
  • Investigation and analytical experience – ability to review and analyse evidence and provide recommendations based on this.
  • Able to demonstrate experience in acting with impartiality and independence, particularly to regulators.
  • Experience managing staff. Experience in managing team outputs against KPIs and reporting on performance.
Desirable Skills
  • Certified Data Protection Officer.
  • Experience of working in a similar environment.