Property Administrator
6 days ago
Job Title: Property Administrator
About Trident: Trident is a well-established independent property investment and asset management company with a strong presence in the UK and Europe.
Job Summary: We are seeking a highly organized and detail-oriented Property Administrator to join our team in London. The successful candidate will assist the Associate Director and the team in managing our property portfolio.
Key Responsibilities:
- Coordinating Inspections: Coordinate property inspections and manage agents' Annual Progress Reports for properties.
- Service Charge Administration: Assist with the administration of Service Charges budgets from our Managing Agents.
- Lease Renewals and Rent Reviews: Schedule and record implementation of the managing agents' progress with Rent Reviews/Lease Renewals.
- Meeting Coordination: Manage meeting agendas and arrange and keep records of minutes for internal meetings.
- Vacant Properties: Handle vacant properties, including assisting with business rates authority correspondence, utility bills, advising the insurer, and coordinating marketing.
- Property Inspections: Arrange property inspections for the team and external surveyors.
- Correspondence and Repair Work: Assist with correspondence and coordinate property repair work with building surveyors. Record progress and keep up-to-date records.
- Land Registry and Energy Performance Certificates: Arrange and keep records of Land Registry Compliant Plans/Energy Performance Certificates.
- Insurance Matters: Handle Insurance matters.
- Documentation and Records: Ensure documentation for In-house Portfolio is complete and that contact records are up-to-date.
- External Surveyors: Assist with the coordination of external surveyors dealing with residential lease extensions where applicable.
- Office Suppliers and Maintenance: Assist colleagues with office suppliers and maintenance call outs when required.
- File Management: Generally keep files and records up-to-date - both paper copies and digital. Manage key holding arrangements where applicable.
Requirements:
- Administration Experience: Current administration experience working within the property sector, preferably commercial real estate.
- Property Management Systems: Knowledge of property management systems is a MUST such as Qube, Tramps, Yardi or similar.
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