Executive Administrative Assistant

3 weeks ago


Harwell, Oxfordshire, United Kingdom HE Space Full time
Job Title: Executive Administrative Assistant at HE Space

As a key member of the HE Space team, your role will encompass the following key responsibilities:

  • Providing administrative support to Line Managers and teams with tasks such as data analysis, organizational planning, and contract management
  • Coordinating meetings, managing calendars, and keeping Line Managers informed about upcoming events and deadlines
  • Handling incoming correspondence, screening and organizing messages for prompt response and action
  • Analyzing and prioritizing incoming mail for effective dissemination of information and decision-making
  • Assisting with staff missions, travel arrangements, and administrative support for team members
  • Composing correspondence, maintaining filing systems, and generating documents for internal and external stakeholders
  • Ensuring compliance with HE Space rules and procedures, as well as industry standards and best practices
  • Utilizing HE Space software tools for efficient task execution and data management
  • Managing office documentation and coordinating team actions to achieve business objectives
  • Providing administrative support for system usage, facility management, and event organization activities

Qualifications:

  • Prior experience as an Administrative Assistant in a business environment
  • Proficiency in Microsoft365 and Teams
  • Familiarity with industry tools and working methods
  • Ability to maintain high levels of confidentiality and discretion
  • Fluency in English, additional European language skills preferred


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