Current jobs related to Administrative Coordinator - Harwell, Oxfordshire - HE Space

  • Administrative Coordinator

    2 weeks ago

    Harwell, Oxfordshire, United Kingdom HE Space Full time

    Job SummaryWe are seeking an experienced Administrative Coordinator to join our team at HE Space. As an Administrative Coordinator, you will provide administrative support to our Line Managers and teams, ensuring the smooth operation of our office.Key ResponsibilitiesSupport the preparation and follow-up of administrative, organisational and contractual...

  • Administrative Coordinator

    2 weeks ago

    Harwell, Oxfordshire, United Kingdom HE Space Full time

    Job SummaryWe are seeking an experienced Administrative Coordinator to join our team at HE Space. As an Administrative Coordinator, you will provide administrative support to our Line Managers and teams, ensuring the smooth operation of our office.Key ResponsibilitiesSupport the preparation and follow-up of administrative, organisational and contractual...

  • Administrative Coordinator

    2 weeks ago

    Harwell, Oxfordshire, United Kingdom HE Space Full time

    Job SummaryWe are seeking an experienced Administrative Coordinator to join our team at HE Space. The successful candidate will be responsible for providing administrative support to our Line Managers and teams, ensuring the smooth operation of our office.Key ResponsibilitiesSupporting the preparation and follow-up of administrative, organisational and...

  • Administrative Coordinator

    2 months ago

    Harwell, Oxfordshire, United Kingdom HE Space Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team at HE Space. As a key member of our administrative team, you will provide high-level administrative support to our Line Managers and teams, ensuring the smooth operation of our daily activities.Key ResponsibilitiesProvide administrative support to Line Managers and teams,...

  • Administrative Coordinator

    2 months ago

    Harwell, Oxfordshire, United Kingdom HE Space Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team at HE Space. As a key member of our administrative team, you will provide high-level administrative support to our Line Managers and teams, ensuring the smooth operation of our daily activities.Key ResponsibilitiesProvide administrative support to Line Managers and teams,...

  • Administrative Coordinator

    1 month ago

    Harwell, Oxfordshire, United Kingdom HE Space Full time

    Job Title: Secretary / Administrative AssistantAs a key member of the HE Space team, you will play a vital role in supporting the Line Managers and teams in the preparation and follow-up of administrative, organisational, and contractual matters.Key Responsibilities:Support the Line Managers and teams in the preparation and follow-up of administrative,...

  • Administrative Coordinator

    1 month ago

    Harwell, Oxfordshire, United Kingdom HE Space Full time

    Job Title: Secretary / Administrative AssistantAs a key member of the HE Space team, you will play a vital role in supporting the Line Managers and teams in the preparation and follow-up of administrative, organisational, and contractual matters.Key Responsibilities:Support the Line Managers and teams in the preparation and follow-up of administrative,...

  • Administrative Coordinator

    1 month ago

    Harwell, Oxfordshire, United Kingdom HE Space Full time

    Job Title: Secretary / Administrative AssistantAs a key member of the HE Space team, you will play a vital role in supporting the Line Managers and teams in the preparation and follow-up of administrative, organisational, and contractual matters.Key Responsibilities:Support the Line Managers and teams in the preparation and follow-up of administrative,...

  • Administrative Coordinator

    4 weeks ago

    Harwell, Oxfordshire, United Kingdom HE Space Full time

    Job Title: Secretary / Administrative AssistantAs a key member of the HE Space team, you will play a vital role in supporting the Line Managers and teams in the preparation and follow-up of administrative, organisational, and contractual matters.Key Responsibilities:Support the Line Managers and teams in the preparation and follow-up of administrative,...

  • Administrative Support Specialist

    1 week ago

    Harwell, Oxfordshire, United Kingdom Rosalind Franklin Institute Full time

    About the RoleThe Rosalind Franklin Institute is seeking an experienced and skilled administrative professional to join our operations team as an Administrative Support Specialist. This is an exciting opportunity to support the Chief Operating Officer and senior operational leadership team in their day-to-day activities.As an Administrative Support...

  • Administrative Support Specialist

    2 weeks ago

    Harwell, Oxfordshire, United Kingdom HE Space Full time

    Job Title: Administrative Support SpecialistAt HE Space, we are seeking an experienced Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will provide high-level administrative support to our Line Managers and teams.Key Responsibilities:Support the preparation and follow-up of administrative, organisational and...

  • Administrative Support Officer

    2 weeks ago

    Harwell, Oxfordshire, United Kingdom Rosalind Franklin Institute Full time

    About the RoleWe are seeking an experienced administrative professional to join our Operations team as an Administrative Support Officer. This is an exciting opportunity to work in a dynamic and supportive environment, providing administrative support to the Chief Operating Officer and senior operational leadership team.As an Administrative Support Officer,...

  • Administrative Support Officer

    2 weeks ago

    Harwell, Oxfordshire, United Kingdom Rosalind Franklin Institute Full time

    The RoleWe are seeking an experienced administrative professional to join our Operations Team as an Administrative Support Officer. This role will provide administrative support to the Chief Operating Officer and senior operational leadership team, including diary management, meeting coordination, and document preparation.This is an excellent opportunity for...

  • Water Hygiene Coordinator

    3 weeks ago

    Harwell, Oxfordshire, United Kingdom SMS Environmental Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Water Hygiene Coordinator to join our team at SMS Environmental. As a key member of our Account Management and Service Delivery Departments, you will play a crucial role in coordinating and assisting on contracts in the local area, working closely with our team of experienced Account Managers...

  • Water Hygiene Contract Coordinator

    2 weeks ago

    Harwell, Oxfordshire, United Kingdom SMS Environmental Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Contract Assistant to join our Water Treatment team at SMS Environmental. As a Contract Assistant, you will play a key role in supporting our Account Managers and Service Delivery Departments in coordinating and assisting on contracts in the local area.Key ResponsibilitiesProvide administrative...

  • Water Hygiene Service Coordinator

    2 weeks ago

    Harwell, Oxfordshire, United Kingdom SMS Environmental Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Contract Assistant to join our team at SMS Environmental. As a Contract Assistant, you will play a key role in supporting our Account Managers and Service Delivery Departments in coordinating and assisting on contracts in the local area.Key ResponsibilitiesProvide administrative support to...

  • Scientific Sales Professional

    2 weeks ago

    Harwell, Oxfordshire, United Kingdom Agilent Full time

    About the RoleWe are seeking a highly motivated and skilled Scientific Sales Professional to join our dynamic sales team at Agilent. As a key member of our team, you will be responsible for identifying and pursuing sales opportunities with both new and existing clients.Key ResponsibilitiesWork closely with designated Account Managers to develop and execute...

  • Scientific Business Analyst

    2 weeks ago

    Harwell, Oxfordshire, United Kingdom Agilent Full time

    About the RoleAgilent is seeking a skilled Scientific Business Analyst to join our dynamic UK Sales Team. As a key member of our Laboratory Solutions Sales division, you will play a crucial role in developing tender response strategies and creating comprehensive bid packages.Your Key ResponsibilitiesCoordinate with Sales Account Managers and stakeholders to...

  • Graduate Technical Sales Associate

    3 weeks ago

    Harwell, Oxfordshire, United Kingdom Agilent Full time

    About the RoleWe are seeking a highly motivated and ambitious Graduate Technical Sales Associate to join our dynamic and hard-working sales team in Life Science Solutions. As a key member of our team, you will play a critical role in supporting the field Account management team to sell Agilent Technologies products, solutions, and...

  • Graduate Technical Sales Associate

    3 weeks ago

    Harwell, Oxfordshire, United Kingdom Agilent Full time

    About the RoleWe are seeking a highly motivated and ambitious Graduate Technical Sales Associate to join our dynamic and hard-working sales team in Life Science Solutions. As a key member of our team, you will play a critical role in supporting the field Account management team to sell Agilent Technologies products, solutions, and...

Administrative Coordinator

2 months ago

Harwell, Oxfordshire, United Kingdom HE Space Full time
{"Job Overview

As a key member of the HE Space team, you will play a vital role in supporting the Line Managers and teams in the preparation and follow-up of administrative, organisational, and contractual matters.

Key Responsibilities:

  • Support the Line Managers and teams in the preparation and follow-up of administrative, organisational, and contractual matters.
  • Plan and coordinate commitments and meetings, organise calendars, and keep Line Managers informed on all issues of concern.
  • Supervise the preparation of files for meetings and special subjects.
  • Answer incoming calls and perform a pre-screening of these calls for direct connection with the Line Managers or for reply at a later time.
  • Keep organised records of these calls and check closure and follow-up.
  • Analyse incoming mail-paper and e-mail-and present these data in an organised and prioritised manner.
  • Ensure that important and urgent mail reaches staff to ensure timely responses.
  • Ensure the diffusion of information for the Teams.
  • Prepare staff missions and travel arrangements.
  • Coordinate actions with other secretaries of the Department/Division.
  • Administrative support coverage for other units when colleagues are on leave.
  • Compose routine correspondence and keep a filing system for incoming/outgoing mail.
  • Generate documents and textual and graphics presentations.
  • Check for correct authorisation, substantiating documentation, and adherence to Agency rules and practice.
  • Use related ESA Corporate software tools and documentation systems.
  • Administer and maintain the office documentation systems.
  • Set up the folder structure, registration, filing, and distribution of correspondence and other documentation processed.
  • Follow up of teams' actions.
  • On personal initiative or on instructions, collect information and documents necessary for the teams to take actions on given issues.
  • Interface and provide support to teams on administrative matters related to the use of relevant systems.
  • Coordinate with Facility Management for local, on-site support.
  • Participate in Events organisation.

Requirements

You will have the following qualifications and relevant experience:

  • Administrative assistant experience at executive level and in an international context.
  • Strong knowledge of Microsoft365 and Teams.
  • A good knowledge of the various ESA tools (MAS, ESA-P) is welcomed.
  • Knowledge of working methods in the space/telecommunications sector is considered an asset.
  • It is essential to note that this position requires a high level of confidentiality.
  • Fluency in English is mandatory; knowledge of another European language is an advantage.
"}