Administrative Support Officer
1 week ago
The Role
We are seeking an experienced administrative professional to join our Operations Team as an Administrative Support Officer. This role will provide administrative support to the Chief Operating Officer and senior operational leadership team, including diary management, meeting coordination, and document preparation.
This is an excellent opportunity for an administrative professional looking to develop their skills and experience in a dynamic and supportive team environment. The successful candidate will be reliable, have excellent communication skills, and be able to work well under pressure.
Key Responsibilities:
- Diary management and arrangement of appointments/meetings for the COO and senior operational leadership team.
- Preparation of meeting minutes, action summaries, and reports for committee and departmental meetings.
- Administrative support for recruitment activities, including coordination of interviews and onboarding processes.
- Organization of team events and meetings, including room bookings and catering arrangements.
- Coordination of team inductions for new starters and visitors.
- Arrangement of visas and travel for team members, both nationally and internationally.
- Submission and approval of expenses claims for the science and operations teams.
- Maintenance of the on-site rota, including updates to staff changes.
- Support for on-site events and meetings, including setup of meeting rooms and coordination with reception.
- Ad-hoc administrative assistance, as required.
Requirements:
- Excellent communication and organizational skills.
- Ability to work well under pressure and meet deadlines.
- Confidentiality and discretion when handling sensitive information.
- Strong technology skills, including proficiency in Microsoft Office.
- Ability to work as part of a small team and contribute to a positive and supportive team environment.
About Us
The Rosalind Franklin Institute is a new national Research Centre, dedicated to bringing about transformative changes in life science through interdisciplinary research and technology. We are committed to producing the best science for research today, and this means embracing a diverse team with a wide range of experiences, skills, and knowledge.
We offer a range of benefits, including 25 days' holiday, a generous pension scheme, and hybrid working arrangements. We are committed to career development and offer training and development opportunities for staff at all levels.
Applications are welcomed from experienced administrative professionals looking to develop their skills and experience in a dynamic and supportive team environment. Please submit a CV and cover letter, explaining why you are the right person for this role. We encourage early application, as we will select candidates as they apply.
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