Administrative Support Specialist for Operations Team
1 month ago
The Role
We are seeking a dedicated administrator to join a dynamic team within the operations department. This position involves providing essential support for daily administrative tasks and coordinating activities across various departments, including managing the calendar and meeting arrangements for the Chief Operating Officer and senior operational leadership team.
Whether you are entering the workforce for the first time or have prior experience in an administrative capacity and are looking for a fresh opportunity, we are committed to fostering your career development. This role serves as an excellent platform to enhance your skill set.
You will be dependable, recognize the significance of meticulous attention to detail, and be eager to deliver outstanding service while taking ownership of your responsibilities. A curious mindset and the courage to seek clarification will be essential for fully grasping the tasks at hand.
Key Responsibilities:
- Manage diaries and coordinate appointments/meetings for the COO and senior operational leadership team, both internally and externally.
- Record and distribute meeting minutes, action summaries, and reports for committee and departmental meetings.
- Organize arrangements for site visitors, including room bookings and catering requests.
- Provide administrative support for recruitment processes.
- Plan and coordinate team events and meetings for the operations team.
- Facilitate team inductions for new hires and visitors.
- Arrange visas and book travel, both domestically and internationally.
- Submit and/or approve expense claims for science and operations teams.
- Maintain the on-site rota, ensuring it reflects staff changes accurately.
- Support onsite events and meetings by ensuring meeting rooms are prepared and assisting with visitor check-ins.
- Provide ad-hoc administrative assistance as needed.
- Be open to taking on additional responsibilities as required.
Qualifications for Success:
- A friendly, proactive attitude.
- Confidence in building effective working relationships with individuals at all levels, including senior teams and board members.
- A strong commitment to delivering exceptional service.
- Excellent written communication abilities.
- Proficient technology skills for managing tasks (Excel, Word, PowerPoint).
- Capability to handle multiple tasks and commitments efficiently while meeting deadlines.
- Ability to manage sensitive information with confidentiality.
- A good sense of humor and the ability to work well within a small team.
What We Offer:
- Generous holiday allowance plus statutory bank holidays and additional time off during the festive season.
- Competitive pension scheme with employer contributions.
- Flexible hybrid working arrangements, requiring a minimum of three days in the office.
- Opportunities for training and professional development for staff at all levels.
- A supportive and friendly working environment as part of a small team.
- Health cash plan covering expenses for glasses, dental, and medical needs.
- Access to an employee discount platform.
- Subsidized canteen services.
- Free on-site parking facilities.
- A campus located in a picturesque countryside setting with social and sports clubs available to staff.
About Us
The Rosalind Franklin Institute is a national Research Centre funded by the UK government through UK Research and Innovation, dedicated to driving transformative advancements in life sciences through interdisciplinary research and technology.
Our mission is to produce top-tier research that meets the needs of today, and we believe that a diverse team with a broad range of experiences, skills, and knowledge is essential to advancing the innovative work we undertake. Our institution and the work we do are enhanced by this diversity.
We welcome applications for flexible working arrangements, which will be considered based on business requirements.
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Harwell, Oxfordshire, United Kingdom Rosalind Franklin Institute Full timeThe Role We are seeking a dedicated administrator to join a dynamic team within the operations department. This position involves providing essential support for daily administrative tasks and coordinating activities across various departments, including managing the calendar and facilitating meetings for the Chief Operating Officer and senior...
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Harwell, Oxfordshire, United Kingdom Rosalind Franklin Institute Full timePosition Overview We are seeking a dedicated administrator to join our operations team, providing essential support in daily administrative tasks and coordination of activities across various departments. This role includes managing the schedule and meetings for the Chief Operating Officer and senior operational leadership team. Whether you are...
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Harwell, Oxfordshire, United Kingdom Rosalind Franklin Institute Full timePosition Overview We are seeking a dedicated administrator to join our small team within the operations department. This role involves providing essential support for daily administrative tasks and coordinating activities across various departments, including managing the calendar and meeting arrangements for the Chief Operating Officer and senior...
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