Administrative Support Specialist for Operations Team
1 month ago
Position Overview
We are seeking a dedicated administrator to join our small team within the operations department. This role involves providing essential support for daily administrative tasks and coordinating activities across various departments, including managing the calendar and meeting arrangements for the Chief Operating Officer and senior operational leadership team.
Whether you are embarking on your career journey or have prior experience in an administrative capacity and are seeking a fresh opportunity, we are committed to fostering your professional growth. This position serves as an excellent platform to enhance your skills.
The ideal candidate will be dependable, recognize the significance of meticulous attention to detail, and demonstrate a commitment to delivering outstanding service while taking ownership of assigned responsibilities. A curious mindset and the courage to seek clarification and ask questions are essential for achieving a comprehensive understanding of tasks.
Key Responsibilities:
- Manage the calendar and coordinate appointments/meetings for the COO and senior operational leadership team, both internally and externally.
- Document and distribute meeting minutes, action items, and reports for committee and departmental meetings.
- Organize arrangements for site visitors, including room bookings and catering requests.
- Provide administrative assistance for recruitment processes.
- Coordinate team events and meetings for the operations team.
- Facilitate team inductions for new hires and visitors.
- Arrange travel and visa requirements for both domestic and international trips.
- Process and/or approve expense claims for science and operations teams.
- Maintain an up-to-date on-site rota reflecting staff changes.
- Support onsite events and meetings by ensuring meeting rooms are prepared and managing visitor check-ins.
- Provide ad-hoc administrative support as needed.
- Be open to taking on additional responsibilities as required.
Qualifications for Success:
- A friendly and proactive attitude.
- Confidence in establishing strong working relationships with individuals at all levels, including senior teams and industry leaders.
- A commitment to delivering a high standard of service.
- Excellent written communication skills.
- Proficiency in technology to manage tasks effectively (Excel, Word, PowerPoint).
- Ability to handle multiple tasks and commitments efficiently while meeting deadlines.
- Maintain confidentiality and manage sensitive information appropriately.
- A good sense of humor and the ability to work well within a small team.
What We Offer:
- Generous leave policy including 25 days of annual leave plus statutory bank holidays and additional time off during the holiday season.
- Competitive pension scheme with employer contributions.
- Flexible hybrid working arrangements, with a minimum of three days in the office.
- Opportunities for training and professional development at all levels.
- A supportive and friendly working environment as part of a small team.
- Health cash plan for reimbursement of medical expenses.
- Access to an employee discount platform.
- Subsidized canteen services.
- Free parking on-site.
- A beautiful campus location with social and sports clubs available to staff.
About Us
The Rosalind Franklin Institute is a national research center funded by the UK government through UK Research and Innovation, dedicated to transformative advancements in life sciences through interdisciplinary research and technology.
Our mission is to produce exceptional scientific research, which requires a diverse team with a wide range of experiences, skills, and knowledge to drive our innovative work forward. Our institution thrives on this diversity.
We welcome applications for flexible working arrangements, which will be considered based on business needs.
To apply for this role, please submit your CV and a cover letter detailing your suitability for the position, including your educational background and work experience.
We encourage candidates to apply early as we will review applications on a rolling basis.
Applicants are encouraged to refer to our website for more information.
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Harwell, Oxfordshire, United Kingdom Rosalind Franklin Institute Full timeThe Role We are seeking a dedicated administrator to join a dynamic team within the operations department. This position involves providing essential support for daily administrative tasks and coordinating activities across various departments, including managing the calendar and facilitating meetings for the Chief Operating Officer and senior...
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Harwell, Oxfordshire, United Kingdom Rosalind Franklin Institute Full timePosition Overview We are seeking a dedicated administrator to join our operations team, providing essential support in daily administrative tasks and coordination of activities across various departments. This role includes managing the schedule and meetings for the Chief Operating Officer and senior operational leadership team. Whether you are...
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Harwell, Oxfordshire, United Kingdom Rosalind Franklin Institute Full timeThe Role We are seeking a dedicated administrator to join a dynamic team within the operations department. This position involves providing essential support for daily administrative tasks and coordinating activities across various departments, including managing the calendar and meeting arrangements for the Chief Operating Officer and senior operational...
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