Current jobs related to Administrative Coordinator for Operations Team - Harwell, Oxfordshire - Rosalind Franklin Institute
-
Administrative Coordinator
2 weeks ago
Harwell, Oxfordshire, United Kingdom HE Space Full timeJob SummaryWe are seeking an experienced Administrative Coordinator to join our team at HE Space. As an Administrative Coordinator, you will provide administrative support to our Line Managers and teams, ensuring the smooth operation of our office.Key ResponsibilitiesSupport the preparation and follow-up of administrative, organisational and contractual...
-
Administrative Coordinator
2 weeks ago
Harwell, Oxfordshire, United Kingdom HE Space Full timeJob SummaryWe are seeking an experienced Administrative Coordinator to join our team at HE Space. As an Administrative Coordinator, you will provide administrative support to our Line Managers and teams, ensuring the smooth operation of our office.Key ResponsibilitiesSupport the preparation and follow-up of administrative, organisational and contractual...
-
Administrative Coordinator
2 weeks ago
Harwell, Oxfordshire, United Kingdom HE Space Full timeJob SummaryWe are seeking an experienced Administrative Coordinator to join our team at HE Space. The successful candidate will be responsible for providing administrative support to our Line Managers and teams, ensuring the smooth operation of our office.Key ResponsibilitiesSupporting the preparation and follow-up of administrative, organisational and...
-
Administrative Coordinator
2 months ago
Harwell, Oxfordshire, United Kingdom HE Space Full timeJob SummaryWe are seeking an experienced Administrative Assistant to join our team at HE Space. As a key member of our administrative team, you will provide high-level administrative support to our Line Managers and teams, ensuring the smooth operation of our daily activities.Key ResponsibilitiesProvide administrative support to Line Managers and teams,...
-
Administrative Coordinator
2 months ago
Harwell, Oxfordshire, United Kingdom HE Space Full timeJob SummaryWe are seeking an experienced Administrative Assistant to join our team at HE Space. As a key member of our administrative team, you will provide high-level administrative support to our Line Managers and teams, ensuring the smooth operation of our daily activities.Key ResponsibilitiesProvide administrative support to Line Managers and teams,...
-
Administrative Coordinator
1 month ago
Harwell, Oxfordshire, United Kingdom HE Space Full timeJob Title: Secretary / Administrative AssistantAs a key member of the HE Space team, you will play a vital role in supporting the Line Managers and teams in the preparation and follow-up of administrative, organisational, and contractual matters.Key Responsibilities:Support the Line Managers and teams in the preparation and follow-up of administrative,...
-
Administrative Coordinator
1 month ago
Harwell, Oxfordshire, United Kingdom HE Space Full timeJob Title: Secretary / Administrative AssistantAs a key member of the HE Space team, you will play a vital role in supporting the Line Managers and teams in the preparation and follow-up of administrative, organisational, and contractual matters.Key Responsibilities:Support the Line Managers and teams in the preparation and follow-up of administrative,...
-
Administrative Coordinator
4 weeks ago
Harwell, Oxfordshire, United Kingdom HE Space Full timeJob Title: Secretary / Administrative AssistantAs a key member of the HE Space team, you will play a vital role in supporting the Line Managers and teams in the preparation and follow-up of administrative, organisational, and contractual matters.Key Responsibilities:Support the Line Managers and teams in the preparation and follow-up of administrative,...
-
Administrative Coordinator
1 month ago
Harwell, Oxfordshire, United Kingdom HE Space Full timeJob Title: Secretary / Administrative AssistantAs a key member of the HE Space team, you will play a vital role in supporting the Line Managers and teams in the preparation and follow-up of administrative, organisational, and contractual matters.Key Responsibilities:Support the Line Managers and teams in the preparation and follow-up of administrative,...
-
Administrative Assistant
4 weeks ago
Harwell, Oxfordshire, United Kingdom Rosalind Franklin Institute Full timeAbout the RoleWe are seeking an experienced and organized administrative professional to join our Operations Team as an Administrative Assistant. The successful candidate will provide administrative support to the Chief Operating Officer and senior operational leadership team, ensuring the smooth operation of the department.Key ResponsibilitiesDiary...
-
Administrative Assistant
4 weeks ago
Harwell, Oxfordshire, United Kingdom Rosalind Franklin Institute Full timeAbout the RoleWe are seeking an experienced and organized administrative professional to join our Operations Team as an Administrative Assistant. The successful candidate will provide administrative support to the Chief Operating Officer and senior operational leadership team, ensuring the smooth operation of the department.Key ResponsibilitiesDiary...
-
Administrative Assistant
4 weeks ago
Harwell, Oxfordshire, United Kingdom Rosalind Franklin Institute Full timeAbout the RoleWe are seeking an experienced and organized administrative professional to join our Operations Team as an Administrative Assistant. The successful candidate will provide administrative support to the Chief Operating Officer and senior operational leadership team, ensuring the smooth operation of the department.Key ResponsibilitiesDiary...
-
Operations Team Administrative Assistant
3 weeks ago
Harwell, Oxfordshire, United Kingdom Rosalind Franklin Institute Full timeAbout the RoleWe are seeking an experienced administrative professional to join our Operations Team as an Administrative Assistant. The successful candidate will provide administrative support to the Operations Department, ensuring the smooth day-to-day operation of the team.Key ResponsibilitiesDiary management and arrangement of appointments/meetings for...
-
Operations Team Administrative Assistant
3 weeks ago
Harwell, Oxfordshire, United Kingdom Rosalind Franklin Institute Full timeAbout the RoleWe are seeking an experienced administrative professional to join our Operations Team as an Administrative Assistant. The successful candidate will provide administrative support to the Operations Department, ensuring the smooth day-to-day operation of the team.Key ResponsibilitiesDiary management and arrangement of appointments/meetings for...
-
Administrative Assistant
4 weeks ago
Harwell, Oxfordshire, United Kingdom Rosalind Franklin Institute Full timeAbout the RoleWe are seeking an experienced and organized Administrative Assistant to join our Operations Team. As an Administrative Assistant, you will provide administrative support to the Chief Operating Officer and senior operational leadership team, ensuring the smooth operation of the department.Key ResponsibilitiesDiary management and arrangement of...
-
Administrative Assistant
4 weeks ago
Harwell, Oxfordshire, United Kingdom Rosalind Franklin Institute Full timeAbout the RoleWe are seeking an experienced and organized Administrative Assistant to join our Operations Team. As an Administrative Assistant, you will provide administrative support to the Chief Operating Officer and senior operational leadership team, ensuring the smooth operation of the department.Key ResponsibilitiesDiary management and arrangement of...
-
Operations Team Administrative Assistant
1 month ago
Harwell, Oxfordshire, United Kingdom Rosalind Franklin Institute Full timeAbout the RoleWe are seeking an experienced administrative professional to join our Operations Team as an Administrative Assistant. The successful candidate will provide administrative support to the Chief Operating Officer and senior operational leadership team, ensuring the smooth operation of the department.Key ResponsibilitiesDiary management and...
-
Operations Team Administrative Assistant
1 month ago
Harwell, Oxfordshire, United Kingdom Rosalind Franklin Institute Full timeAbout the RoleWe are seeking an experienced administrative professional to join our Operations Team as an Administrative Assistant. The successful candidate will provide administrative support to the Chief Operating Officer and senior operational leadership team, ensuring the smooth operation of the department.Key ResponsibilitiesDiary management and...
-
Administrative Support Specialist
1 week ago
Harwell, Oxfordshire, United Kingdom Rosalind Franklin Institute Full timeAbout the RoleThe Rosalind Franklin Institute is seeking an experienced and skilled administrative professional to join our operations team as an Administrative Support Specialist. This is an exciting opportunity to support the Chief Operating Officer and senior operational leadership team in their day-to-day activities.As an Administrative Support...
-
Administrative Support Officer
2 weeks ago
Harwell, Oxfordshire, United Kingdom Rosalind Franklin Institute Full timeThe RoleWe are seeking an experienced administrative professional to join our Operations Team as an Administrative Support Officer. This role will provide administrative support to the Chief Operating Officer and senior operational leadership team, including diary management, meeting coordination, and document preparation.This is an excellent opportunity for...
Administrative Coordinator for Operations Team
3 months ago
The Position
We are seeking a dedicated administrator to join a dynamic team within the operations department. This role involves supporting daily administrative tasks and coordinating activities across various departments, including diary management and meeting facilitation for the Chief Operating Officer and senior operational leadership team.
Whether you are embarking on your professional journey or have prior experience in an administrative capacity and are looking for a fresh opportunity, we are committed to fostering your career development. This position presents an excellent chance to enhance your skill set.
You will be dependable, appreciate the significance of meticulousness, and be eager to provide exceptional service while taking ownership of your responsibilities. A curious mindset and the courage to seek clarification will be essential for fully grasping the tasks at hand.
Key Responsibilities:
- Manage diaries and coordinate appointments/meetings for the COO and senior operational leadership team, both internally and externally.
- Record and distribute meeting minutes, action summaries, and reports for committee and departmental meetings.
- Organize arrangements for site visitors, including room bookings and catering requests.
- Provide administrative support for recruitment processes.
- Plan and coordinate team events and meetings for the operations team.
- Facilitate team inductions for new hires and visitors.
- Arrange visas and book travel for both domestic and international trips.
- Submit and/or approve expense claims for science and operations teams.
- Maintain the on-site rota, ensuring it reflects staff changes.
- Support onsite events and meetings by ensuring meeting rooms are prepared and visitors are checked in with reception.
- Provide ad-hoc administrative assistance as needed.
- Demonstrate a willingness to take on additional duties as required.
Qualifications for Success:
- A friendly and proactive attitude.
- Confidence in establishing strong working relationships with individuals at all levels, including senior teams and industry leaders.
- A commitment to delivering a high standard of service.
- Excellent written communication skills.
- Proficient technology skills to manage tasks (Excel, Word, PowerPoint).
- Ability to effectively manage multiple tasks and meet deadlines.
- Maintain confidentiality while handling sensitive information.
- A good sense of humor and the ability to thrive in a small team environment.
What We Offer:
- 25 days of annual leave plus statutory bank holidays and additional time off during the festive season.
- A generous pension scheme with employer contributions.
- Flexible hybrid working arrangements, requiring a minimum of three days in the office.
- Opportunities for training and professional development at all levels.
- A supportive and friendly working environment as part of a small team.
- Health cash plan for reimbursement of medical expenses.
- Access to an employee discount platform.
- Subsidized canteen services.
- Free on-site parking.
- A picturesque campus location with access to social and sports clubs for staff.
About Us:
The Rosalind Franklin Institute is a pioneering national Research Centre, funded by the UK government through UK Research and Innovation, dedicated to driving transformative advancements in life sciences through interdisciplinary research and technology.
Our mission is to produce leading-edge science for contemporary research, which requires a diverse team with a broad spectrum of experiences, skills, and knowledge to propel our innovative work forward. Our institution and our work benefit greatly from this diversity.
We welcome applications for flexible working arrangements, which will be considered based on business needs.
To apply for this role, please submit your CV and a cover letter detailing your suitability for the position, including your educational background and work experience. We encourage early applications as candidates will be reviewed on a rolling basis.
For further information, please refer to our website.
