Operations Team Administrative Assistant
3 weeks ago
About the Role
We are seeking an experienced administrative professional to join our Operations Team as an Administrative Assistant. The successful candidate will provide administrative support to the Operations Department, ensuring the smooth day-to-day operation of the team.
Key Responsibilities
- Diary management and arrangement of appointments/meetings for the Operations Team.
- Taking and distributing meeting minutes and action summaries for committee and departmental meetings.
- Administrative support for recruitment activities.
- Organisation of Team events/meetings for the Operations Team.
- Co-ordination of team inductions for new starters/visitors.
- Arranging visas and booking travel both nationally and internationally.
- Submitting and/or approving expenses claims for the Operations Team.
- Keeping the on-site rota up to date with staff changes.
- Support for onsite events/meetings – ensuring meeting rooms are set up/booking visitors in with reception etc.
- Ad-hoc administrative assistance.
Requirements
- Friendly, can-do attitude.
- Confident in building good working relationships with individuals at all levels.
- Commitment to delivering high levels of service.
- Excellent written communication skills.
- Strong technology skills to manage work (Excel, Word, PowerPoint).
- Ability to manage multiple tasks and commitments well and successfully meet deadlines.
- Confidential – managing sensitive data appropriately.
- Good sense of humour and ability to work well in a small team.
About Us
The Rosalind Franklin Institute is a new national Research Centre, dedicated to bringing about transformative changes in life science through interdisciplinary research and technology. We are committed to producing the best science for research today, and this means embracing a diverse team with a wide range of experiences, skills, and knowledge.
We offer a range of benefits, including 25 days holiday + statutory bank holidays, a generous pension scheme, hybrid working, and training and development opportunities. If you are a motivated and organised individual looking for a new challenge, please apply with your CV and cover letter explaining why you are the right person for this role.
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