Administrative Support Specialist for Operations Team
4 weeks ago
The Role
We are seeking a dedicated administrator to join a dynamic team within the operations department. This position involves providing essential support for daily administrative tasks and coordinating activities across various departments, including managing the calendar and facilitating meetings for the Chief Operating Officer and senior operational leadership team.
Whether you are embarking on your professional journey or have prior experience in an administrative capacity and are looking for a fresh opportunity, we are committed to fostering your career development. This role presents an excellent chance to enhance your skill set.
You will be dependable, recognize the significance of meticulous attention to detail, and be eager to deliver outstanding service while taking ownership of your responsibilities. A curious mindset and the courage to seek clarification will be essential for a comprehensive understanding of your tasks.
Key Responsibilities:
Manage the calendar and organize appointments/meetings for the COO and senior operational leadership team, both internally and externally. Record and distribute meeting minutes, action summaries, and reports for committee and departmental meetings. Coordinate arrangements for site visitors, including room bookings and catering requests. Provide administrative support for recruitment processes. Organize team events and meetings for the operations team. Facilitate team inductions for new employees and visitors. Arrange visas and book travel, both domestically and internationally. Submit and/or approve expense claims for science and operations teams. Maintain the on-site rota with updates on staff changes. Support onsite events and meetings by ensuring meeting rooms are prepared and assisting with visitor check-ins. Provide ad-hoc administrative assistance as needed. Demonstrate a willingness to take on additional responsibilities as required.Qualifications for Success:
A friendly, proactive attitude. Confidence in building strong working relationships with individuals at all levels, including senior teams and board members. A commitment to delivering exceptional service. Excellent written communication abilities. Proficient technology skills for managing tasks (Excel, Word, PowerPoint). Capability to handle multiple tasks and commitments effectively while meeting deadlines. Maintain confidentiality and manage sensitive information appropriately. A good sense of humor and the ability to work well within a small team.What We Offer:
25 days of annual leave plus statutory bank holidays and additional time off during the festive season. A generous pension scheme with employer contributions. Flexible hybrid working arrangements, allowing for a mix of onsite and remote work. Opportunities for training and development at all levels. A supportive and friendly working environment as part of a small team. Health cash plan for reimbursement of medical expenses. Access to an employee discount platform. Subsidized canteen services. Free parking on-site. A picturesque campus location with social and sports clubs available to staff.About Us
The Rosalind Franklin Institute is a pioneering national Research Centre, funded by the UK government through UK Research and Innovation, focused on driving transformative advancements in life sciences through interdisciplinary research and technology.
Our mission is to produce top-tier scientific research, which necessitates a diverse team with a broad spectrum of experiences, skills, and knowledge to propel our innovative initiatives forward. Our work and institution thrive on this diversity.
We welcome applications for flexible working arrangements, which will be considered based on business needs.
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