Administrative Support Specialist for Operations Team
1 month ago
Position Overview
We are seeking a dedicated administrator to join our operations team, providing essential support in daily administrative tasks and coordination of activities across various departments. This role includes managing the schedule and meetings for the Chief Operating Officer and senior operational leadership team.
Whether you are entering the workforce for the first time or are an experienced administrator looking for a new opportunity, we are committed to your professional growth. This position offers a fantastic chance to enhance your skills and advance your career.
The ideal candidate will be dependable, detail-oriented, and committed to delivering exceptional service while taking ownership of assigned tasks. You should possess a natural curiosity and the confidence to seek clarification to ensure a comprehensive understanding of your responsibilities.
Key Responsibilities:
- Manage diaries and schedule appointments/meetings for the COO and senior operational leadership team, both internally and externally.
- Record and distribute meeting minutes, action items, and reports for committee and departmental meetings.
- Organize arrangements for site visitors, including room bookings and catering requests.
- Provide administrative support for recruitment processes.
- Coordinate team events and meetings for the operations team.
- Facilitate team inductions for new employees and visitors.
- Arrange travel and visas for both domestic and international trips.
- Process and approve expense claims for science and operations teams.
- Maintain the on-site rota, updating it with staff changes.
- Support onsite events and meetings by ensuring meeting rooms are prepared and visitors are checked in with reception.
- Provide ad-hoc administrative assistance as needed.
- Be open to taking on additional responsibilities as required.
Qualifications for Success:
- A friendly and proactive attitude.
- Confidence in building strong working relationships with individuals at all levels, including senior management and industry leaders.
- A commitment to providing a high level of service.
- Excellent written communication skills.
- Proficiency in technology to manage tasks effectively (Excel, Word, PowerPoint).
- Ability to juggle multiple tasks and meet deadlines successfully.
- A commitment to confidentiality and managing sensitive information appropriately.
- A good sense of humor and the ability to thrive in a small team environment.
What We Offer:
- Generous holiday allowance plus statutory bank holidays and additional time off during the festive season.
- Competitive pension scheme with employer contributions.
- Flexible hybrid working arrangements, with a minimum of three days in the office.
- Opportunities for training and professional development at all levels.
- A supportive and friendly working environment as part of a small team.
- Health cash plan covering expenses for glasses, dental, and medical needs.
- Access to an employee discount platform.
- Subsidized canteen services.
- Free parking on-site.
- A beautiful campus location with access to social and sports clubs for staff.
About the Organization
The Rosalind Franklin Institute is a pioneering national research center, supported by the UK government through UK Research and Innovation, dedicated to driving transformative advancements in life sciences through interdisciplinary research and technology.
Our mission is to produce cutting-edge science that meets today's research needs, which requires a diverse team with a broad range of experiences, skills, and knowledge to propel our innovative work forward. Our institution and the work we do are enriched by this diversity.
We welcome applications for flexible working arrangements, which will be considered based on business requirements.
To apply for this role, please submit your CV and a cover letter detailing your suitability for the position, including your educational background and work experience. We encourage you to apply early, as candidates will be considered on a rolling basis.
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Harwell, Oxfordshire, United Kingdom Rosalind Franklin Institute Full timeThe Role We are seeking a dedicated administrator to join a dynamic team within the operations department. This position involves providing essential support for daily administrative tasks and coordinating activities across various departments, including managing the calendar and facilitating meetings for the Chief Operating Officer and senior...
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Harwell, Oxfordshire, United Kingdom Rosalind Franklin Institute Full timeThe Role We are seeking a dedicated administrator to join a dynamic team within the operations department. This position involves providing essential support for daily administrative tasks and coordinating activities across various departments, including managing the calendar and meeting arrangements for the Chief Operating Officer and senior operational...
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Harwell, Oxfordshire, United Kingdom Rosalind Franklin Institute Full timePosition Overview We are seeking a dedicated administrator to join our small team within the operations department. This role involves providing essential support for daily administrative tasks and coordinating activities across various departments, including managing the calendar and meeting arrangements for the Chief Operating Officer and senior...
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