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Operations Team Administrative Assistant

2 months ago

Harwell, Oxfordshire, United Kingdom Rosalind Franklin Institute Full time

About the Role

We are seeking an experienced administrative professional to join our Operations Team as an Administrative Assistant. The successful candidate will provide administrative support to the Chief Operating Officer and senior leadership team, ensuring the smooth operation of the department.

Key Responsibilities

  • Diary management and arrangement of appointments/meetings for COO and senior leadership team
  • Taking and distributing meeting minutes and action summaries
  • Administrative support for recruitment activities
  • Organisation of team events/meetings
  • Co-ordination of team inductions for new starters/visitors
  • Arranging visas and booking travel
  • Submitting and/or approving expenses claims
  • Keeping the on-site rota up to date
  • Support for onsite events/meetings
  • Ad-hoc administrative assistance

Requirements

  • Friendly, can-do attitude
  • Confident in building good working relationships
  • Commitment to delivering high-level service
  • Excellent written communication skills
  • Strong technology skills
  • Ability to manage multiple tasks and commitments
  • Confidentiality
  • Good sense of humour and ability to work well in a small team

About Us

The Rosalind Franklin Institute is a new national Research Centre dedicated to bringing about transformative changes in life science through interdisciplinary research and technology.

We are committed to producing the best science for research today, and this means embracing a diverse team with a wide range of experiences, skills, and knowledge.

Applications for flexible working arrangements are welcomed and will be considered in line with business needs.

Location

The Franklin is based in Harwell Campus, UK's innovation hub and well-established as one of the leading science and innovation campuses in Europe.