Administrative Assistant
4 weeks ago
About the Role
We are seeking an experienced and organized administrative professional to join our Operations Team as an Administrative Assistant. The successful candidate will provide administrative support to the Chief Operating Officer and senior operational leadership team, ensuring the smooth operation of the department.
Key Responsibilities
- Diary management and arrangement of appointments/meetings for the COO and senior operational leadership team.
- Taking and distributing meeting minutes and action summaries and reports for committee and departmental meetings.
- Making arrangements for visitors to site, including room bookings/catering requests.
- Administrative support for recruitment activities.
- Organisation of Team events/meetings for the Operations team.
- Co-ordination of team inductions for new starters/visitors.
- Arranging visas and booking travel both nationally and internationally.
- Submitting and/or approving expenses claims for science and operations teams.
- Keeping the on-site rota up to date with staff changes.
- Support for onsite events/meetings – ensuring meeting rooms are set up/booking visitors in with reception etc.
- Ad-hoc administrative assistance.
- Willingness to undertake additional duties as required.
Requirements
- Friendly, can-do attitude.
- Confident in building good working relationships with individuals at all levels, including senior teams, board members, leading industry figures.
- Commitment to delivering high-level service.
- Excellent written communication skills.
- Strong technology skills to manage work (Excel, Word, PowerPoint).
- Ability to manage multiple tasks and commitments well and successfully meet deadlines.
- Confidential – managing sensitive data appropriately.
- Good sense of humour and work well in a small team.
About Us
The Rosalind Franklin Institute is a new national Research Centre, funded by the UK government through UK Research and Innovation, dedicated to bringing about transformative changes in life science through interdisciplinary research and technology.
We are committed to producing the best science for research today, and this means resolutely embracing a diverse team, who have a wide range of experiences, skills and knowledge to push forward on the innovative work our institution delivers. Both our work and our institution are better for it.
Applications for flexible working arrangements are welcomed and will be considered in line with business needs.
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