Event Coordinator
3 weeks ago
Frasers Group - Event Coordination Team
- Ensure the effective execution of exhibitions and large-scale conferences.
- Elevate event quality and boost revenue generation.
- Collaborate proactively with event organizers to ensure successful outcomes.
- Manage and maintain the venue reservation system, creating comprehensive Event Function sheets.
- Gather and analyze event feedback to facilitate future bookings.
- Develop detailed Function Sheets and Event Orders for clients and operational teams.
- Provide essential information to exhibition organizers for their manuals.
- Coordinate with service providers for additional offerings and enhance revenue streams.
- Timely processing of documentation and correspondence.
- Participate in pre-event meetings with clients and contractors to finalize event specifics.
- Ensure all event-related documentation is submitted within established deadlines.
- Collaborate with the Health and Safety Manager to ensure compliance with safety documentation.
- Maintain regular communication with operational departments to fulfill client needs.
- Prepare Profit and Loss statements for each event, achieving targeted profit margins.
- Represent the department with professionalism to clients, suppliers, and team members.
- Collect post-event feedback and distribute it to relevant teams.
- Manage client accounts to foster business development.
- Oversee the rebooking process for existing exhibitions.
- Exhibit a professional demeanor and confidence in all interactions.
- Demonstrate a strong commitment to customer service and client satisfaction.
- Work independently and manage time efficiently.
- Willingness to work outside standard hours and during event days.
- Prior experience in event coordination within an exhibition context.
Benefits:
- Complimentary onsite parking.
- Subsidized dining options.
- Work schedule includes 5 days within a 7-day week, accommodating weekends and events.
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