Senior Executive Assistant

3 weeks ago

Sheffield, Sheffield, United Kingdom Sheffield Children's Full time
Sheffield Children's NHS Foundation Trust

We are seeking a dedicated, proactive, and resourceful individual to join our team in a fixed-term role providing Executive Assistant support to our Chief Operating Officer at Sheffield Children's Foundation NHS Trust.

The ideal candidate will demonstrate a high level of initiative and sound judgement to effectively manage their responsibilities. The position demands the ability to thrive in a dynamic environment, requiring exceptional communication skills and proficiency in the Microsoft Office suite. You will be expected to maintain composure while managing multiple tasks with tight deadlines.

In return, you will be welcomed as a vital member of our team, where your skills and contributions will be highly valued.

Key Responsibilities

This role is primarily based at Sheffield Children's Hospital, with the possibility of remote work depending on service requirements. It offers a chance to enhance your skills and experience by supporting the Executive Directors and Senior Management Team.

  • Diary Management: Utilize your expertise and independent judgement to effectively organize and maintain the diaries of Executive Directors, coordinating appointments and meetings while liaising with all relevant parties efficiently.
  • Liaison: Serve as the first point of contact for clinicians, staff, and external stakeholders, including representatives from various organizations, ensuring effective communication and handling of sensitive issues.
  • Meeting Coordination: Organize and facilitate both internal and external meetings, preparing initial agendas and ensuring timely distribution of necessary documents.
  • Correspondence Management: Handle incoming and outgoing mail, ensuring urgent communications are flagged and addressed appropriately in the absence of the Executive Director.
About Us

At Sheffield Children's, our mission is clear: to foster healthier futures for children and young people. Our strategic objectives include:

  1. Creating a Brilliant Place to Work
  2. Leading in Children's Health

We collaborate effectively with local, regional, and national partners to deliver comprehensive physical and mental healthcare across various settings. Our clinicians are recognized nationally and internationally for their expertise.

We take pride in our work and are a friendly, welcoming NHS Trust guided by our CARE values: Compassion, Accountability, Respect, and Excellence. Our nearly 4000 staff embody these values, ensuring that patients and their families receive kind and compassionate care.

As we approach our 150th anniversary, we remain committed to enhancing our reputation in children's health leadership and improving the experiences of both patients and colleagues.

Qualifications and Experience
  • 6 GCSEs at Grade 4 or above, including English Language.
  • NVQ Level 4 in Business Administration or equivalent experience.
  • Proven experience in a complex environment, particularly in managing diaries and supporting senior personnel.
  • Experience in a healthcare setting is advantageous.
Skills and Attributes
  • Excellent written and verbal communication skills.
  • Strong organizational abilities and the capacity to prioritize tasks effectively.
  • Proficient in Microsoft Office and other relevant IT systems.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Strong interpersonal skills for effective collaboration with colleagues and stakeholders.
Trust Values

We are dedicated to providing high-quality patient care, ensuring that children, young people, and families are at the heart of our operations by adhering to our CARE values:

  • Compassion: Leading with kindness and empathy.
  • Accountability: Taking responsibility for our actions.
  • Respect: Valuing diversity and fostering inclusion.
  • Excellence: Delivering high standards of care.

This position is subject to a Disclosure and Barring Service check to ensure the safety and well-being of our patients and staff.

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