Senior Executive Assistant

4 weeks ago

Sheffield, Sheffield, United Kingdom Sheffield Children's NHS Foundation Trust Full time

Employer: Sheffield Children's NHS Foundation Trust

Employer Type: NHS

Position Overview

We are seeking a dedicated, proactive, and enthusiastic individual to join our team in a fixed-term role providing Executive Assistant support to our Chief Operating Officer. This position is ideal for someone who thrives in a dynamic environment and possesses exceptional communication skills.

Key Responsibilities

The successful candidate will be responsible for:

  • Diary Management: Utilizing independent judgment to effectively organize and maintain the schedules of Executive Directors, including coordinating appointments and meetings.
  • Liaison: Serving as the first point of contact for clinicians, staff, and external stakeholders, including representatives from various health organizations and the public.
  • Meeting Coordination: Organizing and facilitating both internal and external meetings, preparing initial agendas, and ensuring timely distribution of relevant documents.
  • Correspondence Management: Handling incoming and outgoing communications, ensuring all routine correspondence is appropriately distributed.
Working Environment

At Sheffield Children's, we are committed to providing healthier futures for children and young people. Our strategic goals focus on creating a supportive workplace and leading in children's health. We collaborate with various partners to deliver comprehensive healthcare services.

Qualifications and Experience

The ideal candidate will possess:

  • 6 GCSEs at Grade 4 or above, including English Language.
  • NVQ Level 4 in Business Administration or equivalent experience.
  • Demonstrated experience in a complex work environment, particularly in healthcare settings.
  • Proven ability to manage and prioritize schedules for senior personnel.
  • Experience in project assistance or leadership.
Skills and Attributes

Successful candidates will demonstrate:

  • Excellent written and verbal communication skills.
  • Strong organizational abilities and proficiency in Microsoft Office.
  • Capability to plan and prioritize tasks effectively.
  • Understanding of NHS operations and procurement processes.
  • Confidentiality and strong interpersonal skills.
Core Values

We uphold our CARE values: Compassion, Accountability, Respect, and Excellence. These principles guide our interactions with colleagues and stakeholders alike.

This role requires regular interaction with vulnerable individuals, and as such, it is subject to specific regulatory checks to ensure the safety and integrity of our services.

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