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Executive Support Specialist for Senior Management

2 months ago

Sheffield, Sheffield, United Kingdom Twinkl Full time

Position Overview:
The role of the Executive Assistant is pivotal in supporting the C-Suite executives, ensuring seamless administrative operations and effective communication across the organization.

Key Responsibilities:

  • Calendar Oversight: Efficiently manage executive calendars, including scheduling meetings and resolving conflicts to optimize time management.
  • Travel Logistics: Coordinate intricate travel arrangements, ensuring all itineraries align with executive preferences and business requirements.
  • Communication Management: Handle incoming correspondence on behalf of executives, prioritizing urgent matters and drafting necessary documentation.
  • Meeting Preparation: Organize materials for executive meetings, including agendas and presentations, and ensure accurate minutes are recorded.
  • Data Organization: Maintain organized records and databases, ensuring confidentiality and security of sensitive information.
  • Team Collaboration: Work collaboratively with other executive assistants to ensure comprehensive support across the leadership team.
  • Project Support: Assist in managing special projects and initiatives, tracking progress and coordinating efforts across departments.

Qualifications:

  • Proven experience in a fast-paced environment supporting senior executives.
  • Strong organizational skills with the ability to manage multiple priorities effectively.
  • Exceptional communication skills, both verbal and written, with a professional demeanor.
  • Ability to maintain confidentiality and exercise discretion in all matters.
  • Proactive approach to anticipating the needs of executives.

Benefits:
Joining Twinkl offers a dynamic work environment with numerous opportunities for professional growth and development. We pride ourselves on fostering a supportive culture that values diversity and inclusion.