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Senior Executive Assistant
2 months ago
Employer: Sheffield Children's NHS Foundation Trust
Employer Type: NHS
Position OverviewWe are seeking a dedicated, proactive, and enthusiastic individual to join our team in a fixed-term role providing Executive Assistant support to our Chief Operating Officer. This position is ideal for someone who thrives in a dynamic environment and possesses exceptional communication skills.
Key ResponsibilitiesThe role involves a variety of tasks aimed at ensuring the smooth operation of the Executive Office:
- Diary Management: Utilize independent judgment to effectively organize and maintain the schedules of Executive Directors, coordinating appointments and meetings efficiently.
- Liaison Duties: Serve as the first point of contact for clinicians, staff, and external stakeholders, including representatives from various health organizations and the public.
- Meeting Coordination: Organize and facilitate both internal and external meetings, preparing initial agendas and ensuring timely distribution of relevant documents.
- Correspondence Handling: Manage incoming and outgoing communications, ensuring all routine correspondence is appropriately distributed.
At Sheffield Children's, we are committed to providing exceptional healthcare for children and young people. Our strategic goals focus on creating a supportive workplace and leading in children's health services.
We collaborate with local, regional, and national partners to deliver comprehensive healthcare across various settings. Our team is composed of highly skilled professionals recognized for their expertise in the field.
Qualifications and Experience- Minimum of 6 GCSEs at Grade 4 or above, including English Language.
- NVQ Level 4 in Business Administration or equivalent experience.
- Demonstrated ongoing professional development.
- Experience in a complex work environment, particularly in healthcare.
- Proven ability to manage and prioritize schedules for senior personnel.
- Experience in project support or leadership.
- Excellent written and verbal communication skills.
- Proficient in minute-taking and business writing.
- Strong IT skills, particularly in Microsoft Office.
- Exceptional organizational abilities with a focus on meeting deadlines.
- Understanding of NHS operations and procurement processes.
- Confidentiality and discretion in handling sensitive information.
- Self-motivated and confident, with the ability to work independently.
- Strong interpersonal skills for effective collaboration with colleagues and stakeholders.
- Adaptable and flexible, with the ability to influence and persuade.
We uphold our CARE values: Compassion, Accountability, Respect, and Excellence. Together, we strive to provide the best care for our community.
