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Executive Assistant

1 month ago

Sheffield, Sheffield, United Kingdom Sheffield Forgemasters Engineering Ltd Full time
About the Role

We are seeking a highly organized and detail-oriented Legal Assistant to provide administrative support to our Legal department and Executive Team at Sheffield Forgemasters Engineering Ltd.

Key Responsibilities
  • Provide administrative support to the General Counsel & Company Secretary and the Legal department.
    • Coordinate executive communications, including calls, emails, and interfacing with customers.
      • Diary management.
        • Prepare internal and external reports, presentations, and other documentation, as required.
          • Coordinate meetings, including communicating agendas, minute taking & distribution, room / venue bookings, equipment set up, and refreshments.
            • Manage travel arrangements.
              • Coordinate requests for information from internal and external stakeholders and provide a first point of contact for all enquiries.
                • Maintain an organized paper and electronic filing system.
                  • Create and collate management information and produce reports.
                  Requirements
                  • Experience working in a Legal administrative support role or in an Executive Assistant or similar role.
                    • Experience operating at Board / Executive - level.
                      • Confident in dealing with senior stakeholders from customer organizations.
                        • Strong organizational skills.
                          • Excellent communication skills.
                            • Ability to produce accurate minutes and present information in a concise way.
                              • Highly proficient using Microsoft Office.
                                • Strong time management skills, with the ability to manage and prioritize own workload and highlight priority areas to the Executives.
                                  • Able to maintain confidentiality at all times.
                                  What We Offer
                                  • Competitive salary.
                                    • 33 days annual leave (includes public holidays).
                                      • Easily accessible location with free onsite parking.
                                        • Cycle to Work scheme.
                                          • Pension scheme.
                                            • Life Assurance Scheme as part of the pension scheme programme.
                                              • Employee Assistance Programme.
                                                • On-site Occupational Health provision providing Health Screening and advice on well-being.
                                                  • Discounted Westfield Health Plan Scheme.
                                                    • Occupational Sick Pay Scheme.
                                                      • Long service award scheme.
                                                        • You at Work – Access to online discounts portal.
                                                          • A bronze accredited participant in the Defence Employer Recognition Scheme, supporting ex-military and reservists in employment.