Facilities Coordinator

2 weeks ago


Oxford, Oxfordshire, United Kingdom Bidwells Full time
About the Role

We are seeking a highly organized and reliable Facilities Administrator to provide key support to our Facilities team and wider office at Bidwells in Trumpington. The successful candidate will be responsible for overseeing the reception desk, corporate hospitality, general building maintenance, and the post room.

Key Responsibilities
  • Provide administrative support to the Facilities Manager, ensuring seamless day-to-day operations.
  • Order and manage refreshment supplies for employees and meeting rooms, maintaining a well-stocked and organized inventory.
  • Coordinate the collection and receipt of keys for clients and contractors, ensuring secure and efficient access.
  • Work on Front of House, including meeting and greeting visitors, answering switchboard calls, and sorting and distributing incoming post.
  • Record and process all cheques received, maintaining accurate and up-to-date records.
  • Arrange UK and international couriers, cars, and taxi bookings, ensuring timely and efficient transportation.
  • Assist with corporate hospitality provision, covering for absence, and managing bookings of pool cars and bikes.
  • Maintain staff car registration details and issue permits, ensuring compliance with company policies.
About You
  • Previous experience in a customer service role, with excellent customer service skills and a strong attention to detail.
  • Good working knowledge of MS Office, including Word, Excel, and Outlook.
  • Ability to prioritize workload and manage multiple tasks simultaneously.
  • Strong communication skills, both written and verbal.
What We Offer

We offer a competitive salary, up to £23,000, and an excellent benefits package, including:

  • 25 days holiday (increasing with length of service)
  • Up to 8% contributory pension
  • Health insurance
  • Discretionary bonus
  • Medicash scheme (money towards dental treatments, opticians, and remedial therapies)

We are committed to fostering a truly inclusive culture of belonging, where everyone can thrive and succeed as their true and authentic selves at every level. We are dedicated to equal employment opportunity and positively encourage applications from all suitably qualified and eligible candidates, regardless of race, sex, gender, gender identity or expression, disability, age, sexual orientation, transgender status, religion, or belief.



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