Facilities Operations Coordinator

3 weeks ago


Dunbar, East Lothian, United Kingdom NES Fircroft Full time
Role Overview

The Facilities Operations Coordinator plays a crucial role in supporting the Contract Manager by ensuring efficient management of procurement and project coordination.

Key Responsibilities
  1. Procurement Management: Review installation design specifications and develop a sourcing tracker that lists items required for procurement, including cables, accessories, and rental equipment.
  2. Purchase Process Oversight: Oversee the purchase-to-pay cycle for high-voltage projects, which includes generating purchase requisitions, B2B requisitions, and call-off orders.
  3. Invoice Approval Coordination: Manage the invoice approval process through goods receipting, ensuring necessary approvals are obtained from project teams and accurately recorded in the goods receipt tracker.
  4. Order Coverage Monitoring: Actively track and manage purchase order coverage, promptly notifying the Contract Manager and Project Manager of any potential coverage issues.
  5. Quotation Acquisition: Solicit and negotiate quotations for goods and services as requested by project teams, aiming to minimize costs for the organization.
  6. Audit Preparation: Complete project questionnaires for auditor submissions as required by the finance department, providing necessary documentation such as contracts, variation events, and cost forecasts.
  7. Project Engineer Assignment: Assign appropriate project engineers to tasks, ensuring coverage during holiday periods and facilitating interdepartmental communication for support.
  8. Factory Acceptance Testing: Organize Factory Acceptance Tests with manufacturers, inviting clients to participate either in person or remotely, and attending as necessary.
  9. Financial Data Analysis: Compile and analyze data for monthly financial reviews and forecasts, categorizing costs appropriately.
  10. Compliance Assurance: Ensure adherence to the Health and Safety at Work Act and the Environmental Protection Act, along with compliance to the Company and client SHEQ Management System procedures.
About NES Fircroft

With extensive experience in engineering staffing, NES Fircroft is recognized as a leader in providing specialized staffing solutions across various sectors, including Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining, and Manufacturing.

Our global presence, with numerous offices worldwide, enables us to deliver the technical expertise our clients require, ensuring that we meet their needs effectively and efficiently.

We pride ourselves on offering comprehensive support to contractors, from securing necessary work permits to providing competitive benefits packages, ensuring a compliant and safe working environment.



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