Office Support Specialist

4 weeks ago

Inverness, Highland, United Kingdom C&P Recruitment Full time

C&P Recruitment is representing a vibrant and expanding organisation seeking a dedicated and meticulous Office Support Specialist to enhance their team.

This role is essential for maintaining the seamless and effective functioning of the office environment.

As an Office Support Specialist, you will undertake a range of administrative and clerical responsibilities that are vital to the success of the organisation.


Key Responsibilities:

  • Manage incoming and outgoing communications, including emails, phone inquiries, and postal mail.
  • Organise and maintain office documentation and records, both digital and physical.
  • Oversee calendar management and coordinate with technical staff.
  • Procure office supplies as needed.
  • Handle the processing of purchase orders and sales invoices.
  • Schedule and arrange meetings and client engagements.
  • Welcome and assist visitors, ensuring a professional and inviting atmosphere.
  • Execute additional administrative tasks as required to support the overall office operations.

Qualifications:

  • Demonstrated experience in an Office Support role, Administrative Assistant position, or a comparable capacity is preferred.
  • Exceptional organisational and time-management abilities.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.

  • Capability to manage multiple tasks and prioritise effectively.
  • Keen attention to detail and precision.
  • A positive outlook and a collaborative team spirit.

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