Administrative Support Specialist
4 days ago
Pertemps Scotland is seeking a highly organized and customer-focused Administrative Support Specialist to join their team in Inverness. As a key member of the administrative team, you will be responsible for providing exceptional support to clients and colleagues alike.
Key Responsibilities:
- Meet and greet clients with a warm and welcoming attitude, ensuring a positive first impression of the company.
- Handle incoming inquiries and requests professionally, providing timely and accurate responses.
- Collect and organize packages and mail from clients at the reception area.
- Assist with general administrative tasks such as filing, scanning, and data entry.
- Maintain a tidy and organized reception area, ensuring a professional and welcoming environment for clients and colleagues.
- Support with booking meeting rooms and coordinating appointments, ensuring seamless communication and coordination.
- Manage office supplies and order stock as needed, ensuring a well-stocked and efficient workspace.
- Provide assistance to other departments as required, demonstrating a team-oriented and flexible approach.
Requirements:
- Strong communication and organizational skills, with the ability to multitask and prioritize tasks effectively.
- A positive, can-do attitude with a strong work ethic and commitment to delivering exceptional results.
- Previous experience in an administrative or customer-facing role, with a proven track record of providing excellent customer service.
- A team player who can work independently when needed, with a flexible and adaptable approach.
- Confident in using Microsoft Office (Outlook, Word, Excel) and other administrative software.
Pertemps Scotland is an equal opportunities employer and welcomes applications from all qualified candidates. If you are a motivated and customer-focused individual looking for a new challenge, we encourage you to apply for this exciting opportunity.
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