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FutureLaw Administrative Coordinator
3 months ago
Exciting Opportunity: We are seeking a dedicated Administrative Coordinator to join our esteemed FutureLaw team.
The ideal candidate will collaborate closely with our FutureLaw professionals to facilitate the execution of various projects for both the firm and our clientele. This position will provide essential support to our Senior Operations Manager, Head of FutureLaw, and the Managed Legal Service team, while also assisting the broader FutureLaw group. This role is perfect for individuals eager to embark on a career in business analysis within a progressive legal environment.
What We Offer: In return for your contributions, we are committed to your professional growth. You will benefit from a tailored, ongoing training program designed to enhance your commercial and technical abilities, enabling you to manage a diverse workload effectively. As a member of our FutureLaw team, your efforts will be crucial to our ongoing success, and your hard work will be duly acknowledged.
Your ResponsibilitiesAs a FutureLaw Administrative Coordinator, your daily tasks will include:
- Drafting and modifying documents, particularly in PowerPoint, Word, and Visio, including the creation and management of templates as necessary;
- Developing and adjusting Excel spreadsheets, including inputting formulas and performing Mail Merge;
- Coordinating hotel and travel arrangements for the team;
- Collaborating with the Senior Operations Manager on process mapping enhancements as part of our Centre of Excellence;
- Managing invoicing for the team, including generating WIP reports, preparing budgets for the Legal Project Management team, issuing bills, and processing invoices upon approval;
- Ensuring timely and accurate recording, coding, approval, and payment of all supplier invoices, including compliance with internal money laundering checks and liaising with Finance to resolve any supplier-related issues;
- Assisting in the organization and facilitation of workshops with internal teams and clients, promoting effective communication and collaboration;
- Documenting process maps and workflows to illustrate current and future state processes using tools such as Microsoft Visio or Miro;
- Collecting and analyzing requirements from stakeholders through interviews, surveys, and observations to ensure project objectives are clearly defined and achieved;
- Supporting the team with financial management tasks, such as monitoring client balances and aged debt;
- Overseeing the expenses process for the team;
- Assisting the FutureLaw leadership team with onboarding new members and offboarding departing staff, ensuring a smooth transition;
- Setting up new matters and aiding the team in closing completed matters;
- Supporting the FutureLaw team in organizing external events and webinars;
- Facilitating transformation and design thinking workshops, including managing room bookings and participant coordination;
- Providing administrative assistance to the FutureLaw team, including scheduling meetings, preparing agendas, and coordinating logistics for workshops and training sessions;
- Enhancing internal communications through our intranet, MS Teams sites, and email channels.
- Exceptional communication skills, both verbal and written;
- Strong attention to detail and excellent organizational abilities, with the flexibility to manage daily tasks and workloads;
- Proficient in Teams, Word, and Outlook; familiarity with Visio and financial systems is advantageous;
- Advanced skills in PowerPoint and Excel, including the ability to utilize complex functionalities and formulas;
- Training in TLT house style and current legal technology will be provided as necessary;
- Demonstrated accuracy in data management, along with effective time management and organizational skills;
- Ability to work independently and collaboratively as part of a team, maintaining a professional and positive demeanor;
- Quick assimilation of information and a keen interest in expanding knowledge of TLT, the legal sector, and our clients;
- Strong interpersonal skills to engage effectively with senior stakeholders, fee earners, support staff, and external contacts;
- Willingness to explore new tools and embrace innovative technology.
TLT is a dynamic, rapidly growing law firm dedicated to helping clients navigate the complexities of their industries while fostering the same growth for our employees.
We serve high-profile clients across innovative sectors, with a presence that spans local, national, and international markets. Our team of over 1,200 professionals operates from various offices in the UK and collaborates with partner firms across Europe, India, and the US. Recognized as The Lawyer's Law Firm of the Year in 2021, our firm is proud of its remarkable success.
Our mission is to protect, prepare, and advance our clients for future challenges, and we strive to do the same for our employees, the environment, and our communities. In our open and collaborative culture, we encourage everyone to express their authentic selves, share their voices, and contribute meaningfully.
Our BenefitsWe highly value our employees and aim to ensure you feel appreciated. You will receive a competitive salary with an annual review, along with access to a comprehensive range of benefits through our flexible benefits scheme, including 25 days of holiday (increasing to 30 days based on tenure) and private medical insurance.
At TLT, we promote a progressive, fully flexible working environment. We empower our employees to work in locations and at times that suit their needs, those of our clients, and the broader team. This agile approach emphasizes hybrid working and supports the work-life balance of our team members.
