Team Coordinator

2 weeks ago

Ludlow, United Kingdom Headturner Search Full time
Administrative Assistant

We are seeking a highly organized and detail-oriented individual to join our dynamic Private Client division as an Administrative Assistant. This role offers a fantastic opportunity to make a meaningful contribution to a fast-paced and professional environment.

Key Responsibilities

As a key member of the Private Client team, you will be responsible for handling a range of administrative tasks, including:

  • Managing new client inquiries and assisting with client communications.
  • Maintaining and updating databases, and handling the storage of sensitive documents.
  • Assisting with document management, including scanning, filing, and allocating documents to the correct files.
  • Supporting with basic drafting of legal documents and conducting due diligence as required.
  • Assisting with diary management, client continuity, and appointment preparation, including file opening and engrossing of documents.
  • Helping to chase clients for payment of costs and disbursements where appropriate.
  • Undertaking any additional administrative duties to support the fee earners and the wider team.
Requirements

To be successful in this role, you will need:

  • Strong literacy and numeracy skills.
  • Previous experience in data entry, text processing, and IT systems, especially Microsoft Office.
  • Experience working in a team environment, with a proactive attitude and ability to use initiative.
  • Excellent communication skills, including a professional telephone manner and the ability to interact comfortably with clients.
  • Exceptional organizational skills, attention to detail, and the ability to multitask.
  • A commitment to maintaining confidentiality and adhering to GDPR regulations.
Why Headturner Search?

At Headturner Search, we offer a supportive and collaborative environment that values excellence and client care. We are committed to our values, ensuring a high standard of work and promoting a positive work culture. This role offers a fantastic opportunity for professional development and continuous learning.

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