Facilities Coordinator

6 hours ago


Canterbury, Kent, United Kingdom New Appointments Group Full time
Job Opportunity: Facilities Co-ordinator

We are seeking a highly organized and detail-oriented Facilities Co-ordinator to join our team at New Appointments Group. As a key member of our facilities team, you will play a crucial role in supporting the Facilities Manager in the day-to-day maintenance and administration of our facilities.

Main Responsibilities:
  • Coordinate and document essential services to ensure building safety, including fire, electricity, and gas safety, security, and waste management.
  • Support with contract administration duties for routine servicing, leases, and management agreements.
  • Perform administrative duties involving data recording, reviewing, and compiling records, as well as creating filing systems.
  • Process goods and service requests, invoices, and budget spreadsheets.
  • Liaise with stakeholders, including Housing Management teams, Housing Associations, Local Authorities, and contractors, to provide responsive repairs, planned maintenance, and improvement.
  • Coordinate the onboarding of contractors and minute-taking as required.
Person Specification:
  • 2 years' administrative experience in housing, estates, or facilities.
  • Knowledge and understanding of Health & Safety within the housing sector.
  • Proficiency in Microsoft Office, including Word and PowerPoint.
  • Proficiency in Excel and ability to manipulate data.
  • Ability to understand technical data, including reports and financial data.
  • High level of attention to detail.
  • Desirable: use of CRM or helpdesk software and strong communication skills.


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