Facilities Operations Coordinator

6 days ago


Canterbury, Kent, United Kingdom New Appointments Group Full time

Job Summary

We are seeking a highly organized and detail-oriented Facilities Operations Coordinator to support our Facilities Manager on a 6-month fixed-term contract. As a key member of our team, you will play a crucial role in coordinating and contributing to the daily maintenance service for responsive repairs and administrative duties.

Main Responsibilities

  • Assist the Facilities Manager in coordinating and documenting essential services to manage building safety, including fire, electricity, and gas safety, security, and waste management.
  • Support with contract administration duties for routine servicing, leases, and management agreements.
  • Perform administrative duties involving the recording and reviewing of data, compiling records, and creating filing systems.
  • Complete goods and service requests, process invoices, and update budget spreadsheets accordingly.
  • Liaise with the Housing Management team, Housing Associations, Local Authorities, and other stakeholders to provide responsive repairs, planned maintenance, and improvement.
  • Coordinate the onboarding of contractors and minute-taking when required.

Person Specification

  • 2 years' administrative experience within housing, estates, or facilities.
  • Knowledge and understanding of Health & Safety within the housing sector.
  • Proficient with Microsoft Office, including Word and PowerPoint.
  • Proficient with Excel and confident using and manipulating data.
  • Ability to understand technical data, including reports and financial data.
  • High level of attention to detail.
  • Use of CRM or helpdesk is desirable.
  • Strong communication skills.


  • Canterbury, Kent, United Kingdom New Appointments Group Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Facilities Operations Coordinator to join our team at New Appointments Group. As a key member of our facilities team, you will play a critical role in supporting the Facilities Manager in the day-to-day operations of our facilities.Main ResponsibilitiesAssist the Facilities Manager in...


  • Canterbury, Kent, United Kingdom New Appointments Group Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Facilities Operations Coordinator to join our team at New Appointments Group. As a key member of our facilities team, you will play a critical role in supporting the Facilities Manager in the day-to-day operations of our facilities.Main ResponsibilitiesAssist the Facilities Manager in...


  • Canterbury, Kent, United Kingdom New Appointments Group Full time

    Job Summary:We are seeking a skilled Facilities Operations Coordinator to join our team at New Appointments Group. As a key member of our facilities team, you will be responsible for ensuring the smooth operation of our facilities across multiple sites in Canterbury and Dover.Key Responsibilities:Maintenance and Repairs: Assist with routine maintenance and...


  • Canterbury, Kent, United Kingdom New Appointments Group Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Facilities Coordinator to support our Facilities Manager on a 6-month fixed-term contract. As a key member of our team, you will play a vital role in ensuring the smooth operation of our facilities and providing exceptional support to our stakeholders.Main ResponsibilitiesAssist the Facilities...


  • Canterbury, Kent, United Kingdom New Appointments Group Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Facilities Coordinator to support our Facilities Manager on a 6-month fixed-term contract. As a key member of our team, you will play a crucial role in ensuring the smooth operation of our facilities.Main ResponsibilitiesAssist the Facilities Manager in coordinating and documenting essential...


  • Canterbury, Kent, United Kingdom University Of Creative Arts Full time £23,700 - £25,138

    Job SummaryThe University of Creative Arts is seeking a skilled Facilities Coordinator to join our Estates and Facilities department. As a key member of our team, you will be responsible for ensuring the smooth operation of our facilities, providing exceptional support to our staff and students, and contributing to a safe and inclusive environment.Main...


  • Canterbury, Kent, United Kingdom University Of Creative Arts Full time £23,700 - £25,138

    Job SummaryThe University of Creative Arts is seeking a skilled Facilities Coordinator to join our Estates and Facilities department. As a key member of our team, you will be responsible for ensuring the smooth operation of our facilities, providing exceptional support to our staff and students, and contributing to a safe and inclusive environment.Main...


  • Canterbury, Kent, United Kingdom University for the Creative Arts Full time

    Job SummaryThe University for the Creative Arts is seeking a skilled Facilities Assistant to join our Estates and Facilities department. As a key member of our team, you will be responsible for ensuring the smooth operation of our campus facilities.Main ResponsibilitiesOpening and locking of premises, security, fire prevention, and basic...


  • Canterbury, Kent, United Kingdom University for the Creative Arts Full time

    Job SummaryThe University for the Creative Arts is seeking a skilled Facilities Assistant to join our Estates and Facilities department. As a key member of our team, you will be responsible for ensuring the smooth operation of our campus facilities.Main ResponsibilitiesOpening and locking of premises, security, fire prevention, and basic...


  • Canterbury, Kent, United Kingdom New Appointments Group Full time

    Exciting Career Opportunity: We are seeking a dedicated Facilities Operations Manager to oversee and enhance our facilities management processes. Role Overview: This position involves working collaboratively with the Facilities team to ensure the effective coordination of daily maintenance services and administrative functions. Key Responsibilities: Assist...


  • Canterbury, Kent, United Kingdom New Appointments Group Full time

    We are seeking a dedicated Facilities Coordinator to become a vital part of our organization. This position entails various responsibilities associated with managing facilities within an educational setting. If you possess relevant experience and a desire to develop professionally, this role may be ideal for you.Primary Duties:Assist with maintenance and...


  • Canterbury, Kent, United Kingdom Tangram Full time

    About the RoleWe are seeking a highly skilled and experienced Facility Manager to join our team at Tangram. As a Facility Manager, you will play a pivotal role in ensuring the smooth operation of our care home, providing exceptional care and services to our residents.Key ResponsibilitiesOversee day-to-day operations, including clinical oversight, to ensure a...


  • Canterbury, Kent, United Kingdom Tangram Full time

    About the RoleWe are seeking a highly skilled and experienced Facility Manager to join our team at Tangram. As a Facility Manager, you will play a pivotal role in ensuring the smooth operation of our care home, providing exceptional care and services to our residents.Key ResponsibilitiesOversee day-to-day operations, including clinical oversight, to ensure a...


  • Canterbury, Kent, United Kingdom University Of Creative Arts Full time

    Job Summary:The University of Creative Arts is seeking an experienced Facilities Assistant to join our Estates and Facilities department. As a key member of our team, you will be responsible for providing essential support to our university community.Main Responsibilities:Opening and locking of premises, ensuring the security and safety of our...

  • Facilities Coordinator

    23 hours ago


    Canterbury, Kent, United Kingdom University Of Creative Arts Full time

    Job Summary:The University of Creative Arts is seeking an experienced Facilities Assistant to join our Estates and Facilities department. As a key member of our team, you will be responsible for providing essential support to our university community.Main Responsibilities:Opening and locking of premises, ensuring the security and safety of our...


  • Canterbury, Kent, United Kingdom New Appointments Group Full time

    We are currently seeking a Part-Time Facilities Coordinator to enhance our team. The successful candidate will be responsible for overseeing two of our business centres, ensuring a well-maintained and safe environment.This part-time position entails a commitment of 25 hours per week, with a schedule from Monday to Friday.The role includes a variety of daily,...


  • Canterbury, Kent, United Kingdom King's School Canterbury Full time

    **Job Summary**We are seeking a highly skilled and experienced professional to join our team as a Site Manager at the King's School Canterbury. As a key member of our facilities management team, you will be responsible for ensuring the efficient and safe operation of our campus.Key Responsibilities:Manage site security systems, including CCTV, access...


  • Canterbury, Kent, United Kingdom King's School Canterbury Full time

    **Job Summary**We are seeking a highly skilled and experienced professional to join our team as a Site Manager at the King's School Canterbury. As a key member of our facilities management team, you will be responsible for ensuring the efficient and safe operation of our campus.Key Responsibilities:Manage site security systems, including CCTV, access...


  • Canterbury, Kent, United Kingdom New Appointments Group Full time

    OverviewAn excellent opportunity has emerged for a Facilities Administrator to assist the Facilities Manager on a fixed-term contract. This role involves a full-time commitment of 37.5 hours per week, operating Monday to Friday from 9am to 5pm, with a 30-minute unpaid lunch break.Key ResponsibilitiesSupport the Facilities Manager in coordinating and...


  • Canterbury, Kent, United Kingdom Trigon Recruitment Ltd Full time

    Job Title: Business Operations CoordinatorJob Summary:We are seeking a highly organized and detail-oriented Business Operations Coordinator to join our team at Trigon Recruitment Ltd. As a Business Operations Coordinator, you will play a critical role in supporting the delivery of our services and ensuring the smooth operation of our business.Key...