Facilities Operations Coordinator
2 months ago
Job Summary
We are seeking a highly organized and detail-oriented Facilities Operations Coordinator to support our Facilities Manager on a 6-month fixed-term contract. As a key member of our team, you will play a crucial role in coordinating and contributing to the daily maintenance service for responsive repairs and administrative duties.
Main Responsibilities
- Assist the Facilities Manager in coordinating and documenting essential services to manage building safety, including fire, electricity, and gas safety, security, and waste management.
- Support with contract administration duties for routine servicing, leases, and management agreements.
- Perform administrative duties involving the recording and reviewing of data, compiling records, and creating filing systems.
- Complete goods and service requests, process invoices, and update budget spreadsheets accordingly.
- Liaise with the Housing Management team, Housing Associations, Local Authorities, and other stakeholders to provide responsive repairs, planned maintenance, and improvement.
- Coordinate the onboarding of contractors and minute-taking when required.
Person Specification
- 2 years' administrative experience within housing, estates, or facilities.
- Knowledge and understanding of Health & Safety within the housing sector.
- Proficient with Microsoft Office, including Word and PowerPoint.
- Proficient with Excel and confident using and manipulating data.
- Ability to understand technical data, including reports and financial data.
- High level of attention to detail.
- Use of CRM or helpdesk is desirable.
- Strong communication skills.
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