Conference Facilities Coordinator

7 days ago

Clerkenwell, United Kingdom CBRE Enterprise EMEA Full time
Job Summary

We are seeking a highly organized and detail-oriented Conference Porter to join our dynamic Facilities Management team at CBRE Enterprise EMEA. This role is pivotal in ensuring the smooth functioning of our conference facilities and providing essential support in various maintenance tasks.

Key Responsibilities
  • Conference Space Setup: Prepare conference rooms and event spaces for meetings, conferences, and events during the day. This includes arranging furniture, setting up audio-visual equipment, and ensuring all necessary amenities are in place.
  • Clearing and Cleaning: Efficiently clear conference spaces after each event, ensuring they are clean, tidy, and ready for the next activity. Maintain a high standard of cleanliness and orderliness in all conference areas.
  • Facility Maintenance: Assist the Maintenance team in carrying out minor repair and maintenance tasks associated with the installed services. Conduct routine inspections and promptly address any issues or malfunctions.
  • Event Support: Stay late when required to provide support during social events and functions held in the conference spaces. Collaborate with the events team to ensure smooth execution and timely assistance.
  • Furniture and Equipment Management: Keep track of conference-related equipment and furniture, ensuring they are in good condition and properly stored when not in use. Report any equipment issues and coordinate repairs or replacements as necessary.
  • Supplies Management: Monitor conference supplies, including stationery, beverages, and refreshments, and replenish them as needed. Maintain an organized inventory and liaise with relevant departments for restocking.
  • Safety Compliance: Adhere to all safety protocols and guidelines while setting up and clearing conference spaces. Ensure that the spaces are safe for use at all times and report any safety hazards or incidents promptly.
  • Customer Service: Provide excellent customer service to conference attendees and guests, assisting with any inquiries or requests they may have during events.
  • Team Collaboration: Work collaboratively with other team members within the Facilities Management department to ensure seamless coordination of tasks and responsibilities.
Requirements
  • Communication Skills: Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
  • Circumstances: Willingness to flex hours to support business needs.

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