Administrative Coordinator
3 weeks ago
Position Overview
In the role of Administrative Coordinator, you will report directly to the Deputy Operations Director and collaborate closely with the senior management team. This position is essential for ensuring the seamless daily operations of the organization and providing vital administrative support to uphold the governance processes of Lakeside Healthcare Group.
Key Responsibilities
- Deliver comprehensive administrative assistance to the site team, facilitating both operational and administrative tasks.
- Manage and oversee systems and processes related to governance and compliance.
- Serve as the primary contact point for the team, ensuring effective communication and coordination.
- Oversee daily office management, including IT troubleshooting, supply ordering, and liaising with external service providers.
- Assist in coordinating routine audits to ensure compliance is maintained and documented.
Office Management Duties
- Handle the day-to-day operations of the office, ensuring all systems function smoothly.
- Support the Business Manager with meeting room logistics, minute-taking, and general correspondence.
- Monitor cleaning contracts and standards to maintain a professional environment.
- Facilitate the onboarding process for new employees, ensuring all IT requirements are met.
Compliance and Training
- Assist in the coordination of routine audits and compliance checks.
- Manage external training sessions and track mandatory training compliance for staff.
Communication Skills
- Act as a key point of contact for the team, demonstrating excellent communication and IT skills.
- Build and maintain strong working relationships with a diverse range of individuals.
- Prioritize tasks effectively and work independently to meet deadlines.
Information Technology Management
- Maintain a comprehensive understanding of all IT systems within the organization.
- Support the implementation and maintenance of IT upgrades and security measures.
- Train staff on the effective use of clinical and compliance systems.
Financial Responsibilities
- Oversee the ordering of supplies, ensuring cost-effectiveness.
- Ensure adherence to purchasing protocols and manage financial processes related to petty cash and invoices.
- Collaborate with the finance team to resolve any financial discrepancies.
Additional Responsibilities
Perform other duties as assigned by the Deputy Operations Director, contributing to the overall success of the organization.
Qualifications
Essential:
- Proven experience in an administrative capacity.
- Experience in organizing meetings and taking minutes.
Desirable:
- Familiarity with GP Practices, CCG councils, or GP Federations.
Education:
Good basic education to GCSE standard or equivalent.
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