Healthcare Administrative Coordinator
2 weeks ago
Our client, a prestigious private healthcare facility, is seeking a skilled Medical Secretary to provide exceptional administrative support to a Consultant and their Clinics.
Location:
West London
Job Type:
Temporary
Duration:
Expected to last 4-6 weeks with potential for extension.
Pay Rates:
Up to £16 per hour Umbrella or £15.00 per hour PAYE, inclusive of holiday pay.
Working Hours:
37.5 hours per week / Monday to Friday, 9am – 6pm.
Sector:
Private Healthcare.
Work Environment:
Clinical/Hospital.
Essential Skills:
- Proficient in Meditech & Practice Manager "DGL" software
- Strong organizational skills with prior administrative experience in a healthcare environment
- Keen attention to detail
- Fast and accurate data entry capabilities
- IT proficient, particularly in Microsoft applications
- Excellent communication skills, both verbal and written
- Adaptable and flexible in approach to work
- Experience in the Private Healthcare Sector
- Typing clinic correspondence for Consultants and Registrars, managing the DGL database, and preparing discharge summaries and administrative letters from dictation.
- Maintain the Consultant's schedule and coordinate meetings as necessary.
- Handle patient inquiries with empathy and confidentiality, whether via phone or in person, including potentially sensitive situations.
- Collaborate with other Secretaries, Wards, Clinic Clerks, and departments to ensure seamless service delivery.
- Schedule outpatient appointments efficiently.
- Manage the cancellation of Consultant's clinics for various leave types.
- Organize Joint Monthly Clinical Meetings, including the collection of notes, patient communication, and delivery of materials to the clinic.
- Perform general office tasks typical of a secretarial role, such as photocopying, filing, sorting mail, sending faxes and emails, and maintaining spreadsheets.
- Undertake any additional duties as requested.
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