Healthcare Administrative Coordinator

2 weeks ago


Marylebone High Street, United Kingdom Your World Recruitment Ltd Full time
Position: Medical Secretary (Private Healthcare)


Our client, a prestigious private healthcare facility, is seeking a skilled Medical Secretary to provide exceptional administrative support to a Consultant and their Clinics.


Location:
West London

Job Type:
Temporary

Duration:
Expected to last 4-6 weeks with potential for extension.

Pay Rates:
Up to £16 per hour Umbrella or £15.00 per hour PAYE, inclusive of holiday pay.

Working Hours:
37.5 hours per week / Monday to Friday, 9am – 6pm.

Sector:
Private Healthcare.

Work Environment:
Clinical/Hospital.

Essential Skills:
  • Proficient in Meditech & Practice Manager "DGL" software
  • Strong organizational skills with prior administrative experience in a healthcare environment
  • Keen attention to detail
  • Fast and accurate data entry capabilities
  • IT proficient, particularly in Microsoft applications
  • Excellent communication skills, both verbal and written
  • Adaptable and flexible in approach to work
Main Responsibilities:
  • Experience in the Private Healthcare Sector
  • Typing clinic correspondence for Consultants and Registrars, managing the DGL database, and preparing discharge summaries and administrative letters from dictation.
  • Maintain the Consultant's schedule and coordinate meetings as necessary.
  • Handle patient inquiries with empathy and confidentiality, whether via phone or in person, including potentially sensitive situations.
  • Collaborate with other Secretaries, Wards, Clinic Clerks, and departments to ensure seamless service delivery.
  • Schedule outpatient appointments efficiently.
  • Manage the cancellation of Consultant's clinics for various leave types.
  • Organize Joint Monthly Clinical Meetings, including the collection of notes, patient communication, and delivery of materials to the clinic.
  • Perform general office tasks typical of a secretarial role, such as photocopying, filing, sorting mail, sending faxes and emails, and maintaining spreadsheets.
  • Undertake any additional duties as requested.


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