Medical Office Coordinator

2 weeks ago


Marylebone High Street, United Kingdom Your World Recruitment Ltd Full time
Position: Medical Secretary (Private Healthcare)


Our client, a prestigious private medical facility, is seeking a Medical Secretary proficient in Meditech and Practice Manager "DGL" to provide exceptional administrative support to a Consultant and their Clinics.


Location:
West London

Job Type:
Temporary

Expected Duration:
Anticipated to last 4-6 weeks with potential for extension.

Proposed Start:
ASAP

Compensation:
Up to £16 per hour Umbrella or £15.00 per hour PAYE, inclusive of holiday pay.

Working Hours:
37.5 hours per week / Monday to Friday, 9am – 6pm.

Sector:
Private Healthcare

Work Environment:
Clinical/Hospital

Essential Skills:
  • Extensive experience with Meditech and Practice Manager "DGL".
  • Strong organizational skills with a background in healthcare administration.
  • High attention to detail.
  • Proficient and swift data entry skills.
  • IT proficient, particularly in Microsoft applications.
  • Excellent communication skills, especially over the phone.
  • Adaptable and flexible in approach to work.
Main Responsibilities:
  • Previous experience in the Private Healthcare Sector.
  • Typing clinic letters for Consultants and Registrars, managing the DGL database, and preparing discharge summaries and administrative letters from audio recordings.
  • Managing the Consultant's schedule and coordinating meetings as necessary.
  • Handling patient inquiries with empathy and confidentiality, whether via phone or in person, including potentially sensitive situations.
  • Collaborating with other Secretaries, Wards, Clinic Clerks, and departments to ensure seamless service delivery.
  • Scheduling outpatient appointments.
  • Coordinating the cancellation of Consultant's clinics for leave or other reasons.
  • Organizing Joint Monthly Clinical Meetings, which involves collecting notes, notifying patients via letter, and delivering notes to the clinic on the relevant day.
  • Performing general office tasks associated with a secretarial role, including photocopying, filing, sorting mail, sending faxes and emails, and maintaining spreadsheets.
  • Undertaking any additional duties as requested.


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