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Healthcare Administrative Coordinator

3 months ago

Old Street, Greater London, United Kingdom Your World Recruitment Ltd Full time £13
Position Title:

Healthcare Administrative Coordinator

Commencement:
Immediate

Location:
Remote

Working Hours:
Full-time, Monday to Friday, 9 AM to 5 PM

Compensation:
£12.82 per hour (PAYE Inclusive)

Role Overview:

The Healthcare Administrative Coordinator will deliver exceptional, confidential administrative support to the Service Director and a team of medical professionals. This role is pivotal in ensuring that clinical documentation is efficiently managed and completed within established timelines.

The successful candidate will possess a thorough understanding of the operational aspects of the service, utilizing their expertise and initiative to enhance the overall efficiency of the department.


Key Responsibilities:

  • Effectively manage incoming calls and voicemail systems, addressing patient inquiries with professionalism and empathy, as well as assisting healthcare professionals seeking information for patient care.
  • Maintain and organize schedules for the Service Director and medical staff, coordinating with relevant parties regarding planned absences and appointments.
  • Assist the Service Director by organizing and participating in meetings, serving as the note/minute taker, and preparing and distributing agendas and minutes for various meetings.
  • Oversee the clinical correspondence workload, ensuring that urgent and oncology-related communications are handled promptly and accurately.
  • Keep all files, records, and directories updated and organized for the Service Director and medical team, ensuring accuracy for reference purposes.
  • Draft non-clinical correspondence and documents as required by the Service Director.
  • Review incoming consultant communications, understanding their content, and taking appropriate actions, especially in the consultant's absence.
  • Ensure compliance with Trust policies regarding referral management.

Required Qualifications:

  • A minimum of 2 years of experience in a healthcare setting.
  • Typing speed of 40 words per minute or higher.
  • Proficient in minute-taking.

Preferred Qualifications:

  • Experience with audio typing.
  • AMSPAR qualification.
  • Ability to perform under tight deadlines.