Workspace & Events Coordinator

4 weeks ago

London, Greater London, United Kingdom Next Full time

About Next

Next is a leading fashion retailer, renowned for its stylish and affordable clothing for women, men, and children. We are committed to providing our customers with the latest trends and timeless classics, all at accessible prices. Our dynamic and creative team works tirelessly to bring you the best possible shopping experience.

About the Role

We are seeking a highly organized and motivated Workspace & Events Coordinator to join our vibrant team. Reporting to the Engagement & Workspace Manager, you will play a vital role in ensuring the smooth running of our office environment and supporting exciting events.

Workspace Responsibilities
  • Provide a warm and professional welcome to all visitors, ensuring their comfort and security.
  • Handle incoming calls with efficiency and courtesy, directing them to the appropriate individuals or taking accurate messages.
  • Manage the distribution of mail, parcels, and deliveries to staff members.
  • Maintain a clean, tidy, and presentable workspace, ensuring meeting rooms and common areas are always in order.
  • Coordinate meeting room bookings for employees, preventing double bookings and ensuring efficient use of space.
  • Liaise with facilities management to report any maintenance issues promptly and effectively.
  • Offer support and guidance to staff members regarding IT, mobile devices, and communication systems.
  • Maintain first aid supplies and fire safety equipment, ensuring they are readily accessible and in good condition.
  • Collaborate with the recruitment team to onboard new starters smoothly.
  • Manage laptop inventory, ensuring all employees have functional equipment and tracking its usage.
  • Handle administrative expenses, including invoice processing and archiving.
  • Support the management of floor plans and internal desk booking systems.
  • Record employee allergies and workplace adjustments to create a safe and inclusive environment.
Health & Safety Responsibilities
  • Complete Individual Needs Risk Assessments (IRAs) as required, storing them securely and updating the tracker.
  • Ensure quarterly updates are provided for Fire Wardens and First Aiders.
  • Maintain an employee allergy tracker and send monthly updates to relevant parties.
Events Responsibilities
  • Manage the events calendar, including tracking activations, timings, and debriefs.
  • Support the planning and execution of various events, ensuring smooth coordination and logistics.

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