Property Sales Administrator
6 days ago
Role Overview:
Cobalt Recruitment is seeking a highly organized and detail-oriented Sales Support Coordinator to join our team in the heart of London. As a Sales Support Coordinator, you will play a pivotal role in the sales progression process, assisting the Managing Director in ensuring a smooth and efficient journey from start to completion of transactions.
Key Responsibilities:
- Sales Progression: Assist in managing the sales progression process, liaising with solicitors, agents, brokers, and buyers and sellers when necessary to ensure timely exchange and completion of sales.
- Listing Management: Coordinate property listings on various online platforms, ensuring accurate and compelling property descriptions, high-quality images, and up-to-date information.
- Client Communication: Assist the Managing Director in promptly responding to property enquiries raised by clients, providing updates on property sales, and offering exceptional customer service throughout the sales process.
- Sales Documentation: Prepare and review sales-related documentation, including offer letters, heads of terms, sales memorandums, and sales letters, ensuring accuracy and adherence to legal requirements.
- Database Management and Record Keeping: Maintain and update the company's CRM system with accurate and current information relating to property sales, clients, and leads; maintain organized internal records of requirements, instructions, and ongoing sales, where necessary.
- Marketing Support: Assist in coordinating marketing activities, including ordering advertising boards, property brochures, mailers, and online campaigns to promote properties and attract new business.
- Viewing Coordination: Assist in the scheduling of property viewings.
- General Administrative Support: Provide overall administrative support to the Managing Director in relation to potential and/or ongoing transactions and ensure that Anti-Money Laundering regulations are complied with.
Required Skills & Experience:
- Proven experience as a Sales Administrator/Sales Progressor/Sales Coordinator or in a similar role within the property sector, preferably within development and investment and/or land sales.
- Strong understanding of the UK property sales process, including knowledge of AML compliance.
- Excellent communication and interpersonal skills, with the ability to build relationships and manage expectations. Highly organized with strong attention to detail and the ability to manage multiple transactions simultaneously.
- Experience with property CRM systems.
- Ability to work under pressure and meet deadlines.
- Proficient in Outlook, Word, and Excel.
Qualifications:
- Previous experience in a property development, investment, or estate agency environment.
- Knowledge of the property sales process and AML compliance.
- A relevant professional qualification in real estate or property management is desirable.
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