Facilities Administrator

7 months ago

London, United Kingdom Bryan Cave Leighton Paisner LLP Full time

**Department**:
***
**Facilities**

**Office location**:
***
**London**

**Reports To**:
***
**Facilities Team Leader**

**Position overview**
- Be the contact for of all calls and correspondence directed towards Facilities desk and department.
- Undertake all administration tasks, including diary management, travel enquiries, health and safety administration, minute taking and administration support the facilities team in all areas.

The facilities team is responsible for the smooth operation of the UK offices; including security, maintenance, cleaning, catering, post, print, record management, health and safety, client services and reception, and general office support.

**What’s in it for you?**
- Working within the Facilities team, you will provide key support to the facilities department, working closely with other business services departments and all other key stakeholders at BCLP.

This is an excellent opportunity for a driven, organised and experienced individual to experience a hands on Facilities Administrator role at a top international law firm.

**Responsibilities**
- Manage the Facilities help desk, and all incoming communication; allocate tasks accordingly and follow up and close off as completed.
- Regular engagement within the facilities department, colleagues in business services and internal stakeholders.
- Coordinate, order and record issue of facilities team uniforms, and PPE where relevant.
- Collate taxi booking information into a spreadsheet for the finance team.
- First line response for any travel queries, escalate where necessary, and collate travel data from travel management companies.
- Update airmiles data and record on monthly basis.
- Administer health and safety support for all UK offices, including weekly rotas for fire marshals and first aiders, keeping records and notices up to date. Book first aid qualifications and refreshers. Manage stock levels of first aid equipment and order when required.
- Assist with administration of DSE assessments, maintaining records for any specialist equipment ordered.
- Ensure new starter process followed by the team, and coordinate with relevant department for transition of this process.
- Assist with administration around office moves and other project work.
- Record building and meeting room checks completed on a regular basis, ensuring any issues are communicated and followed up.
- Support with any administrative tasks for the facilities management team.

**Essential experience and qualifications**
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
- Knowledge of operational aspects of facilities team and the duties and of working in the legal sector.
- Excellent organisational skills, ability to multi task and prioritise workload.
- Strongly service-oriented with enthusiasm for the challenges of providing services and resources in large, multi-office law firm setting.
- Ability to be flexible and adaptable to support priorities and strategies of the firm; ability to spot value added opportunities to the firm.
- Excellent communication skills, both verbal and written and the ability to communicate at all levels.
- Ability to stay calm under pressure and remain resilient whilst dealing with difficult personalities and requests.
- Self - motivation and willingness to go the extra mile.
- Team player and ability to work unsupervised and offer help and support without being asked.
- Excellent timekeeping and attendance.
- Professional appearance at all times, with a friendly personality and someone who is able to adapt to changes quickly.
- Excellent attention to detail.
- Reliable, proactive and someone who is able to take instructions well.
- Flexibility in both attitude and working hours is essential, working shifts and willing to step in when required, covering team absence when required.

**Travel**
This position requires intermittent travel domestically.

  • Administrator / Facilities Coordinator

    7 months ago

    London, United Kingdom Optim Facilities Full time

    **About Optim Facilities** Established in 1999, Optim Facilities are a small but perfectly formed facilities management company based in Holborn. We provide facilities management services to multi-tenanted commercial properties in the UK, mainly situated in central London working directly alongside our clients and commercial tenants to ensure the smooth...

  • Facilities and Helpdesk Administrator

    6 months ago

    London, United Kingdom Capstone Facilities Services Ltd Full time

    We are looking for a Facilities & Helpdesk Administrator to join our team at Capstone. Our working environment is fast paced, with each day bringing new challenges. Therefore, strong organisational skills are essential to succeed. This role will be centred around the Maintenance side of our business, and you will be offering support to our Engineering...

  • Facilities Coordinator

    6 months ago

    London, United Kingdom Optim Facilities Full time

    **About Optim Facilities** Established in 1999, Optim Facilities are a small but perfectly formed facilities management company based in Holborn. We provide facilities management services to multi-tenanted commercial properties in the UK, mainly situated in central London working directly alongside our clients and commercial tenants to ensure the smooth...

  • Facilities Management Receptionist

    3 weeks ago

    London, Greater London, United Kingdom VINCI Facilities Full time

    About the RoleWe are seeking a skilled and experienced Office Administrator to join our team at VINCI Facilities. As a key member of our facilities management service, you will be responsible for providing administrative support to our management teams and ensuring that all aspects of the reception area run smoothly.Key ResponsibilitiesProvide a professional...

  • Facilities Administrator

    6 months ago

    London, United Kingdom May & Stephens Full time

    **FACILITIES ADMINISTRATOR** **6 MONTH FIXED TERM CONTRACT - WITH POTENTIAL TO BECOME PERMANENT** **CITY OF LONDON** **£30,000 (PRO RATA)** Our Client, a top UK Accountancy firm are looking for a Facilities Administrator to join their team on for 6 months on a contract basis, with the possibility of becoming a permanent role. The day to day duties of...

  • Facilities Administrator

    5 days ago

    London, United Kingdom R&A Consultants Ltd Full time

    Facilities Administrator Location: Docklands, East London Hours: Monday to Friday, 8:00am – 5:00pm Salary: Up to £35,000 per annum   About the Role: We are seeking a Facilities Administrator to join a well-established facilities maintenance provider specialising in high-end residential environments. This is a fantastic opportunity to play a key role in...

  • Facilities Administrator

    6 months ago

    London, United Kingdom Page Personnel Full time

    Facilties Administrator required for immediate start - 12 month fixed-term maternity contract **About Our Client**: Our client is a leading global firm in the professional services industry with a substantial presence in London. They boast a team size of over 2,500 professionals globally who are committed to excellence and client satisfaction. The key...

  • Facilities Administrator

    6 months ago

    London, United Kingdom Ballymore Group Full time

    **Facilities Administrator - Permanent, South West London** **Hours**: 40 per week, 08.30am - 17.30pm Monday to Friday **Salary**: £27,000 per annum **Duties & Responsibilities** - To support the on-site Facilities Team with administrational aspects of the Resort. - Reporting into the Facilities Manager (FM) and working with him/her to ensure the smooth...

  • Facilities Administrator

    6 months ago

    London, United Kingdom Ballymore Group Full time

    **Facilities Administrator - Permanent, South West London** **Hours**: 40 per week, 08.30am - 17.30pm Monday to Friday **Salary**: £26,000 to £29,000 per annum dependant on skills & experience **Duties & Responsibilities** - To support the on-site Facilities Team with administrational aspects of the Resort. - Reporting into the Facilities Manager (FM)...

  • Facilities Administrator

    7 months ago

    London, United Kingdom Ballymore Full time

    Facilities Administrator - Permanent, South West London Hours : 40 per week, 08.30am - 17.30pm Monday to Friday Duties & Responsibilities  To support the on-site Facilities Team with administrational aspects of the Resort. Reporting into the Facilities Manager (FM) and working with him/her to ensure the smooth running of the estate and the...

  • HR & Facilities Administrator

    6 months ago

    London, United Kingdom Serna Facilities Maintenance Full time

    We are seeking a highly organised and detailed orientated individual who will be responsible for a wide range of HR and Administrative tasks, whilst ensuring smooth operations within the organisation. **What you'll be doing** HR - Maintain up to date, confidential personnel files - Input data in to the HR database, ensuring records are up to date at all...

  • Facilities Management Supervisor

    3 weeks ago

    London, Greater London, United Kingdom City Facilities Management Full time

    Job Summary: We are seeking an experienced Technical Operations Lead to join our team at City Facilities Management. As a senior professional with a strong background in facilities management, you will be responsible for leading technical teams in delivering high-quality maintenance services to our clients.About You:You have a passion for facilities...

  • Facilities Helpdesk Co-ordinator

    6 months ago

    London, United Kingdom Optim Facilities Full time

    **Overview**: Established in 1999, Optim Facilities are a small but perfectly formed facilities management company based in Holborn. We provide facilities management services to multi-tenanted commercial properties in the UK, mainly situated in central London working directly alongside our clients and commercial tenants to ensure the smooth running of the...

  • Facilities Helpdesk Co-ordinator

    6 months ago

    London, United Kingdom Optim Facilities Full time

    **Overview**: Established in 1999, Optim Facilities are a small but perfectly formed facilities management company based in Holborn. We provide facilities management services to multi-tenanted commercial properties in the UK, mainly situated in central London working directly alongside our clients and commercial tenants to ensure the smooth running of the...

  • Facilities Helpdesk Co-ordinator

    7 months ago

    London, United Kingdom Optim Facilities Full time

    **Overview**: Established in 1999, Optim Facilities are a small but perfectly formed facilities management company based in Holborn. We provide facilities management services to multi-tenanted commercial properties in the UK, mainly situated in central London working directly alongside our clients and commercial tenants to ensure the smooth running of the...

  • Facilities Helpdesk Co-ordinator

    6 months ago

    London, United Kingdom Optim Facilities Full time

    **Overview**: Established in 1999, Optim Facilities are a small but perfectly formed facilities management company based in Holborn. We provide facilities management services to multi-tenanted commercial properties in the UK, mainly situated in central London working directly alongside our clients and commercial tenants to ensure the smooth running of the...

  • Facilities Administrator

    6 months ago

    South West London, United Kingdom Ballymore Full time

    **Facilities Administrator - Permanent, South West London** **Hours**: 40 per week, 08.30am - 17.30pm Monday to Friday **Duties & Responsibilities** - To support the on-site Facilities Team with administrational aspects of the Resort. - Reporting into the Facilities Manager (FM) and working with him/her to ensure the smooth running of the estate and the...

  • Facilities and Administrative Assistant

    3 weeks ago

    London, Greater London, United Kingdom McKinlay Law Full time

    Job Summary:We are seeking a Facilities and Administrative Assistant to join our team at McKinlay Law. This is a fantastic opportunity to work in a dynamic and supportive environment.About the Role:As a Facilities and Administrative Assistant, you will be responsible for providing administrative and facilities support to the team, including updating...

  • Facilities Administration Lead

    7 days ago

    London, Greater London, United Kingdom CV-Library Full time

    Facilities Administration Lead Job Description:We are seeking an experienced Facilities Administration Lead to join our team at CV-Library in Wembley, HA9. As a key member of our maintenance department, you will play a crucial role in delivering an exceptional facilities administration service.Key Responsibilities:Lead the Maintenance department in providing...

  • Facilities Administrator

    3 days ago

    London, Greater London, United Kingdom Charalle Group Full time

    This is a fantastic opportunity for an experienced Facilities/Office Services Assistant with a corporate office services background to work for one of the most successful US law firms in London at present.Reporting to the Facilities Manager, you will be joining this small but busy team – covering all aspects of facilities and general office services...