HR & Facilities Administrator

6 months ago


London, United Kingdom Serna Facilities Maintenance Full time

We are seeking a highly organised and detailed orientated individual who will be responsible for a wide range of HR and Administrative tasks, whilst ensuring smooth operations within the organisation.

**What you'll be doing**

HR
- Maintain up to date, confidential personnel files
- Input data in to the HR database, ensuring records are up to date at all time.
- Time management system - maintaining and adjust records to ensure the production of accurate and timely information.
- Issue paperwork in relation to the absence management procedure, monitoring and reporting on completion as required.
- Assist in the administration of the recruitment service, by ensuring all actions on the HR starter process have been completed and organising inductions for all new staff.
- Work with colleague to ensure that all leaver actions are completed.
- Assist in the organisation of training activities, including drafting timetable for group sessions, liaising with training providers as needed
- Issuing contracts and job offers
- Sending out induction letters and ensuring managers and departments are kept up to speed
- Dealing with absences and sickness
- Ensure accurate HR wages information is prepared monthly for handover to accounts
- Cover the HR inbox (Hello Inbox)
- Note taking in Disciplinary and Grievance Hearings

Administrative
- Efficiently handle day to day operations ensuring smooth a smooth and efficient environment
- Support with IT related tasks
- Support with company meetings, and events coordination
- Support with management of our subcontractors and suppliers
- Filing and ad hoc duties
- Fleet management
- Produce weekly, monthly and ad hoc reports as required

**Requirements**:
Who you are
- You will have 6 months to 1 year HR experience
- Ability to work with volume and in a fast-paced environment
- High level of attention to detail and accurate data entry skills
- Promotes strict confidentiality within the department
- _**Spanish is a must**_

**Benefits**

What we offer
- Health Insurance
- Annual leave - 22 days + Bank holidays + 2 Floating days.
- Company pension.
- Employee Recognition Scheme
- Career progression opportunities
- Create your future with us
- Flexible working arrangements.

Pay: £20,096.58-£26,000.00 per year

**Benefits**:

- Company pension
- Life insurance

Schedule:

- Monday to Friday

**Experience**:

- Human resources: 1 year (preferred)

Licence/Certification:

- CIPD (preferred)

Work Location: In person



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