Facilities Administrator

4 months ago

London, United Kingdom Ballymore Group Full time

**Facilities Administrator - Permanent, South West London**

**Hours**: 40 per week, 08.30am - 17.30pm Monday to Friday

**Salary**: £27,000 per annum

**Duties & Responsibilities**
- To support the on-site Facilities Team with administrational aspects of the Resort.
- Reporting into the Facilities Manager (FM) and working with him/her to ensure the smooth running of the estate and the delivery of excellent customer service to residents and commercial tenants.
- E-mail correspondence & communication on behalf of FM department on site.
- To maintain Insurance correspondence, records & tracker information at all times. This includes communicating with Residents/Leaseholders/Managing Agents and Contractors to arrange access for leak tracing and repair.
- To ensure all the records of planned maintenance and servicing activities

**Administration**
- Responsible for recording relevant accurate information on all Service Partners, Consultants and Suppliers relating to Facilities & Maintenance
- Provide administrative support to Facilities Coordinator and Facilities Manager.
- Draft communication to residents, Resort Team and commercial units for planned works, unplanned disruptions, loss of services or planned/unplanned isolations of services.
- Arrange access (both Landlord’s areas and residential & commercial demised areas) for any planned essential works such as Planned Preventative Maintenance works.

**Health, Safety, Welfare & Compliance**
- Understand and adhere to the Resort’s Emergency Action Plan in the event of an emergency situation.
- Report and record any accidents in the accident book and also ensure that Accident, Incident and Near Miss Reporting Procedure is followed locally.
- Have a good understanding of health, safety & compliance activities across the development in accordance with the BAML Health and Safety Strategy and associated procedures.
- Increase H&S awareness and promote a positive H&S culture throughout the local Resort Team
- Review and maintain up-to-date Standard Operating Procedures relative to facilities management activities on site, using standardised templates.
- Carry out regular readings of utility meters and provide data to the Facilities department for central tracking and analysis with the Facilities Coordinator or Facilities Manager.

**Skills & Experience**
- Excellent computer skills, proficient in Outlook, Word, Excel and PowerPoint.
- Good communication skills (inc telephone manner) With the ability to deliver clear and concise information both verbally and written.
- Good organisational skils and attention to detail.
- Ability to multitask and work under pressure.
- Experience working in facilities or estate management for a minimum of 1 year (Essential)
- Experience in the management of external suppliers, contractors and consultants covering a range of services (Desirable)
- Ensure problems that arise are dealt with and solutions are found to ensure the smooth running of the department.

We operate as an equal opportunities employer.

**Job Types**: Full-time, Permanent

**Salary**: £27,000.00 per year

**Benefits**:

- Company pension
- Cycle to work scheme
- Life insurance
- Referral programme

Schedule:

- 8 hour shift
- Monday to Friday
- No weekends

**Experience**:

- Administrative experience: 3 years (required)

Ability to Commute:

- London (required)

Work Location: In person

  • Administrator / Facilities Coordinator

    5 months ago

    London, United Kingdom Optim Facilities Full time

    **About Optim Facilities** Established in 1999, Optim Facilities are a small but perfectly formed facilities management company based in Holborn. We provide facilities management services to multi-tenanted commercial properties in the UK, mainly situated in central London working directly alongside our clients and commercial tenants to ensure the smooth...

  • Facilities and Helpdesk Administrator

    5 months ago

    London, United Kingdom Capstone Facilities Services Ltd Full time

    We are looking for a Facilities & Helpdesk Administrator to join our team at Capstone. Our working environment is fast paced, with each day bringing new challenges. Therefore, strong organisational skills are essential to succeed. This role will be centred around the Maintenance side of our business, and you will be offering support to our Engineering...

  • Facilities Coordinator

    4 months ago

    London, United Kingdom Optim Facilities Full time

    **About Optim Facilities** Established in 1999, Optim Facilities are a small but perfectly formed facilities management company based in Holborn. We provide facilities management services to multi-tenanted commercial properties in the UK, mainly situated in central London working directly alongside our clients and commercial tenants to ensure the smooth...

  • Facilities Administrator

    4 months ago

    London, United Kingdom May & Stephens Full time

    **FACILITIES ADMINISTRATOR** **6 MONTH FIXED TERM CONTRACT - WITH POTENTIAL TO BECOME PERMANENT** **CITY OF LONDON** **£30,000 (PRO RATA)** Our Client, a top UK Accountancy firm are looking for a Facilities Administrator to join their team on for 6 months on a contract basis, with the possibility of becoming a permanent role. The day to day duties of...

  • Facilities Administrator

    5 months ago

    London, United Kingdom Page Personnel Full time

    Facilties Administrator required for immediate start - 12 month fixed-term maternity contract **About Our Client**: Our client is a leading global firm in the professional services industry with a substantial presence in London. They boast a team size of over 2,500 professionals globally who are committed to excellence and client satisfaction. The key...

  • Facilities Administrator

    5 months ago

    London, United Kingdom Bryan Cave Leighton Paisner LLP Full time

    **Department**: *** **Facilities** **Office location**: *** **London** **Reports To**: *** **Facilities Team Leader** **Position overview** - Be the contact for of all calls and correspondence directed towards Facilities desk and department. - Undertake all administration tasks, including diary management, travel enquiries, health and safety...

  • Facilities Administrator

    5 months ago

    London, United Kingdom Transport for London Full time

    **Facilities Administrator** **042736** **Organisation** - Commercial Development **Job** - Administration **Position Type** - Full Time **Job title**:Facilities Administrator (042736) **Band**:1 **Duration**:Permanent** **Salary**:£27,500 to £31,250 **Location**:London (hybrid working-Palestra Office) **Job Overview** The purpose of this role is...

  • Facilities Administrator

    5 months ago

    London, United Kingdom Page Personnel Full time

    Facilities Administrator Required - IMMEDIATE START! - 12 month fixed term contract **About Our Client**: You will be working for a well established Global Management Consultancy based in London. As Facilities Administrator will support the Senior Facilities Officer to ensure the smooth running and upkeep of the London office. You will proactively work...

  • Facilities Administrator

    3 weeks ago

    London, Greater London, United Kingdom Reed Full time

    Job Title: Facilities & Lettings AdministratorWe are seeking a dedicated and organized Facilities Administrator to provide essential administrative support to our Facilities team. This role is crucial in ensuring the smooth daily management of facilities services within our educational environment.Key Responsibilities:Manage lettings, including providing...

  • Facilities Administrator

    3 weeks ago

    London, Greater London, United Kingdom Reed Full time

    Job Title: Facilities & Lettings AdministratorWe are seeking a dedicated and organized Facilities Administrator to provide essential administrative support to our Facilities team. This role is crucial in ensuring the smooth daily management of facilities services within our educational environment.Key Responsibilities:Manage lettings, including providing...

  • Contract Administrator

    4 weeks ago

    London, Greater London, United Kingdom Platinum Facilities Full time

    Platinum Facilities is seeking a dedicated and organized Contract Support Specialist to join our growing team. In this role, you will provide essential administrative support to clients and colleagues within the facilities management sector. Your responsibilities will encompass a wide range of tasks, ensuring smooth operations and client satisfaction. Key...

  • Contract Administrator

    2 months ago

    London, Greater London, United Kingdom Platinum Facilities Full time

    Platinum Facilities is seeking a dedicated and organized Contract Support Specialist to join our growing team. In this role, you will provide essential administrative support to clients and colleagues within the facilities management sector. Your responsibilities will encompass a wide range of tasks, ensuring smooth operations and client satisfaction. Key...

  • Facilities Administrator

    4 months ago

    London, United Kingdom Ballymore Group Full time

    **Facilities Administrator - Permanent, South West London** **Hours**: 40 per week, 08.30am - 17.30pm Monday to Friday **Salary**: £26,000 to £29,000 per annum dependant on skills & experience **Duties & Responsibilities** - To support the on-site Facilities Team with administrational aspects of the Resort. - Reporting into the Facilities Manager (FM)...

  • Facilities Administrator

    5 months ago

    London, United Kingdom Ballymore Full time

    Facilities Administrator - Permanent, South West London Hours : 40 per week, 08.30am - 17.30pm Monday to Friday Duties & Responsibilities  To support the on-site Facilities Team with administrational aspects of the Resort. Reporting into the Facilities Manager (FM) and working with him/her to ensure the smooth running of the estate and the...

  • HR & Facilities Administrator

    4 months ago

    London, United Kingdom Serna Facilities Maintenance Full time

    We are seeking a highly organised and detailed orientated individual who will be responsible for a wide range of HR and Administrative tasks, whilst ensuring smooth operations within the organisation. **What you'll be doing** HR - Maintain up to date, confidential personnel files - Input data in to the HR database, ensuring records are up to date at all...

  • Facilities Helpdesk Co-ordinator

    5 months ago

    London, United Kingdom Optim Facilities Full time

    **Overview**: Established in 1999, Optim Facilities are a small but perfectly formed facilities management company based in Holborn. We provide facilities management services to multi-tenanted commercial properties in the UK, mainly situated in central London working directly alongside our clients and commercial tenants to ensure the smooth running of the...

  • Facilities Helpdesk Co-ordinator

    4 months ago

    London, United Kingdom Optim Facilities Full time

    **Overview**: Established in 1999, Optim Facilities are a small but perfectly formed facilities management company based in Holborn. We provide facilities management services to multi-tenanted commercial properties in the UK, mainly situated in central London working directly alongside our clients and commercial tenants to ensure the smooth running of the...

  • Facilities Helpdesk Co-ordinator

    5 months ago

    London, United Kingdom Optim Facilities Full time

    **Overview**: Established in 1999, Optim Facilities are a small but perfectly formed facilities management company based in Holborn. We provide facilities management services to multi-tenanted commercial properties in the UK, mainly situated in central London working directly alongside our clients and commercial tenants to ensure the smooth running of the...

  • Facilities Helpdesk Co-ordinator

    5 months ago

    London, United Kingdom Optim Facilities Full time

    **Overview**: Established in 1999, Optim Facilities are a small but perfectly formed facilities management company based in Holborn. We provide facilities management services to multi-tenanted commercial properties in the UK, mainly situated in central London working directly alongside our clients and commercial tenants to ensure the smooth running of the...

  • Facilities Administrator

    4 months ago

    South West London, United Kingdom Ballymore Full time

    **Facilities Administrator - Permanent, South West London** **Hours**: 40 per week, 08.30am - 17.30pm Monday to Friday **Duties & Responsibilities** - To support the on-site Facilities Team with administrational aspects of the Resort. - Reporting into the Facilities Manager (FM) and working with him/her to ensure the smooth running of the estate and the...