Personal Assistant to Army Headquarters Senior

3 weeks ago

Andover, United Kingdom Ministry of Defence Full time

**Details**:
**Reference number**:

- 278601**Salary**:

- £22,220**Job grade**:

- Administrative Officer**Contract type**:

- Permanent**Business area**:

- MOD - Army**Type of role**:

- Secretarial**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 3Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Andover, South East England, SP11 8HTAbout the job

**Job summary**:
Do you want to be a part of one of the world’s leading Defence organisations, offering a significant contribution towards the delivery of a wide-reaching and high priority of Defence support?

Join the Ministry of Defence and have a future that matters Be Proud; Be Challenged; Be Unique.

We are passionate about delivering great things for our customers, but we also know you will have a life outside work; we respect your priorities, and our industry leading flexible working practices will give you real freedom to balance work and life.

We employ hard-working people who challenge and guide each other. At the Ministry of Defence, you will work within the highly capable team of PA’s throughout the Headquarters who will support you to develop your skills, knowledge, and experience.

At Headquarters Army, it’s our people that make us phenomenal. We believe that everyone should feel comfortable to be themselves and be supported to do their best work. You will be a part of a diverse and inclusive workforce - Our team will find a community to belong to - whether that’s alongside project teams with a shared vision or as part of an employee network of like-minded individuals. We believe by celebrating different backgrounds and different perspectives, together we’ll achieve the outstanding.

The Army is a diverse and varied place to work, we are currently recruiting Personal Assistant (PAs) to support a number of Senior Principals (Brigadier/Senior Civil Service Pay Band 1) across the Army Strategic Headquarters in Andover and its formations across the Salisbury Plain Area working at the forefront of Army Operations.

Positions are advertised at 37 hours per week.

**Job description**:
You will co-ordinate travel arrangements, utilising an internal travel booking system, ensuring bookings are made in line with policy and procedure. You will record hospitality on behalf of the Principal/s and any additional administrative duties as required.

You will:

- Be self-motivated, highly organised and able to work well within a small team, whilst working collaboratively with the wider team and Army Headquarters.
- Have strong interpersonal skills.
- Use sound judgement.
- Work quickly and concisely in order to meet demanding priorities.
- Have a sound understanding of Microsoft packages.
- Have the ability to converse effectively with a range of stakeholders at all levels, both internal and external to the organisation.

**Person specification**:

- Collating supporting information in preparation for meetings and ensuring paper and/or electronic meeting packs are available ahead of each meeting.
- Assist with enquires to and from Principals.
- Arrange travel and suitable meeting arrangements.
- Establish and sustain an effective network with other outer office colleagues to ensure co-operation and best use of the Principals time.
- Book refreshments and working lunches as the need arises.
- Source and book suitable conference rooms and ensure IT equipment, including audio and visual technology is set up accurately in preparation for each meeting.
- Manage hospitality and other mandatory reporting requirements as required.

Essential Criteria: A sound understanding of Microsoft Office packages.

Desirable: Previous experience in a PA position would be advantageous.

**Benefits**:
As a civil servant working alongside the Army, you will be part of a forward-looking organisation with inclusive workplace policies, excellent career prospects and a job that makes a difference.

The Army prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.

Other benefits for Army civil servants include:

- 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
- Highly competitive pension scheme
- Personal and professional development of skills
- Alternative working patterns for many roles
- Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle.
- Enhanced parental and adoption leave
- 6 days special leave per year which can be used for volunteering activities
- Learning and Development

We believe that everyone has the potential to make a difference and you will be supported to help you learn and advance in your career. This includes working towards membership of a professional body and/or undertaking a modern apprenticeship as part

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