Office Administrative Assistant

5 months ago


Preston, United Kingdom AD Electrical Full time

**About us**

Rapidly growing electrical contracting company based in Preston

**General overview of responsibilities**:

- Daily running of the office
- Support team members with any tasks including but not limited to booking appointments, es, etc.
- Support the MD with any specific tasks requested.
- Monitor all enquiries.
- Keep track of shared diary. The booking of small jobs with our engineers and scheduling appointments with clients.
- Use our job software system package which includes es, job sheets, invoicing and diary scheduler.
- HR duties including staff holiday, sickness, interviews, the recruitment of new staff, new starter packs and more.
- Prepare payroll information for bi-monthly payment runs and monthly supplier payments.
- Raising invoices, chasing payments and keeping our payment system up to date on a weekly basis.
- Keep in the loop with all contracts to ensure contract administrators are handling all issues.
- Ensure H&S accreditations and insurances are up to date at all times and distributed to clients when requested.
- Working with team members on building client relationships which will lead to repeat business.
- Be responsible for the company vehicle compliance Tax, MOT, Insurance and any other issues.
- Negotiating prices when sourcing materials or plant hire.
- Ability to build strong relationships with both clients and colleagues
- Manage and keep up to date all subcontractors insurances and policies.
- Manage contracts and coordinate subcontractors to ensure works are completed.
- Maintain business IT (such as Office 365, antivirus software), internet and communications systems and support the implementation of new software when or if needed.
- Answering all incoming calls to the office and meet & greet visitors.
- Ensure the VAT return is submitted and paid every 3 months with our accountant.

**THE Person**
- Previous office experience or experience in a similar role (not necessarily construction sector) is essential.
- Ability to work in a fast paced environment and exemplary prioritisation skills.
- It is crucial in this role that you possess excellent interpersonal skills.
- Strong IT skills and be familiar with working with databases.
- Good working knowledge of Excel
- A good re-call/memory of ongoing jobs
- Have an eye for detail and be able to multitask and prioritise tasks on your own accord.
- Ability to build strong relationships with both clients and colleagues

**Job Types**: Full-time, Part-time

**Job Type**: Part-time

Pay: £21,839.00-£23,072.00 per year

Expected hours: No more than 30 per week

**Benefits**:

- Casual dress
- Company pension
- On-site parking

Schedule:

- Monday to Friday

Work Location: Hybrid remote in Preston



  • Preston, United Kingdom Fylde Office Service Bureau Ltd Full time

    We are urgently recruiting for an experienced Office Administrator to join our client's team, one of the world's leading manufacturers. The Office Administrator will be responsible for supporting the Sales Team and also supporting the PA to the Directors, so an exciting and varied role. This is a full time permanent position working from their PR4...


  • Preston, United Kingdom F&M Powder Coating Specialists Ltd Full time

    Overview: We are seeking a highly organized and detail-oriented Office Administrator to join our team. As an Office Administrator, you will play a crucial role in ensuring the smooth operation of our office. This position requires proficiency in, Google Suite, data entry, and general administrative tasks. If you are a proactive individual with excellent...


  • Preston, United Kingdom The Green Office Solutions Full time

    An expanding long established business based in Preston suppling interior plant displays into commercial buildings throughout the UK has an opening for a Marketing / Administration assistant. The role Tele-marketing - conduct outbound calls to potential customers to introduce and promote our office plant displays Engage in effective sales conversations to...


  • Preston, United Kingdom Infinium IT Limited Full time

    **A quote from a member of our team** - “The team immediately made me feel welcome, it’s a friendly and supportive place to work, and since joining I have learnt so much. The role is challenging, with opportunities to learn new systems and technologies and progression routes within the company”._ **The comprehensive package and benefits offered at...


  • Preston, United Kingdom HS Consultancy Group Full time

    Office Administration Assistant needed to join our team in Preston. You will be working alongside the Office Manager, providing support with day to day duties. The role: **Requirements**: - Good time management - Experience in customer service/answering phones - Basic IT skills required - Organisational skills **Benefits**: - Weekly pay - Casual dress on...

  • Office Administrator

    5 months ago


    Preston, United Kingdom Tryumph Healthcare Full time

    As Office Administrative Assistant your duties will include: Reception duties, including welcoming visitors, answering the main telephone, and routing calls to relevant individuals and departments. Overseeing the scheduling and booking of meeting rooms and arranging refreshments and / or other corporate catering when required. Maintaining office inventory,...

  • Personal Assistant

    1 day ago


    Preston, United Kingdom Office Angels Full time

    Job Advert: Personal AssistantAre you a highly organised and detail-oriented individual looking for a dynamic role as a Personal Assistant? Our client, a prominent organisation in the industry, is seeking a proactive and efficient Personal Assistant to join their team.As the Personal Assistant, you will have a crucial role in supporting senior executives and...

  • Office Administrator

    2 weeks ago


    Preston, United Kingdom CV-Library Full time

    Office Administrator – Construction Preston £25,000 - £30,000 + Package We are looking for an experienced administrator who can work independently as well as closely with the pre-construction team. Specific responsibilities include, but are not limited to: • Assist and work closely with pre-construction and estimating team. •...


  • Preston, United Kingdom Ads Electrical & Mechanical Limited Full time

    We are looking for an Administration Assistant to support our Office Manager. This role is to contribute to the general day to day running of our business, supporting all team members to ensure our customers receive the best service possible. Experience is not essential, although desirable, full training and guidance is offered with the role. We are looking...

  • Administration Officer

    5 months ago


    Preston, United Kingdom Deafway Full time

    **Positions Currently Available** - Administration Officer: £11.00 per hour - Fulltime: 36.25 hours per week (Mon - Fri) **We are looking for a person who**: - Has experience of working efficiently and effectively in an administration environment. - Has a real passion and enthusiasm for delivering high quality services. - Has a positive attitude and is...

  • Office Administrator

    6 months ago


    Preston, United Kingdom QTS Group Full time

    **Office Administrator**: **Preston** QTS is looking to recruit a Office Administrator to join its team based in Preston. This position will involve the following... **Roles and responsibilities**: - To update and maintain long-term programmes and schedules - To update daily working programmes and distribute to clients - To create and maintain training...

  • Office Administrator

    5 months ago


    Preston, United Kingdom Recycling Lives Services Full time

    **Role**:Office Administrator **Location**: Preston, PR2 **Hours**: Full time 42.75 hours per week, Mon - Fri **Salary**: £25,000 - £27,000 per annam, dependant on experience **The opportunity** We are looking for an experienced Office Administrator to provide administrative support, based at our newly acquired WEEE site in Preston, Lancashire....


  • Preston, United Kingdom KAM Drainage Ltd Full time

    **Job description** KAM Drainage is a busy dynamic Drainage Company based in Preston. Covering - Drainage, Civils & General building works. Due to our expanding client portfolio, we are now looking to recruit a Senior Office Administrator/Accounts Assistants to join our team. A good understanding of Construction trades would be an advantage and working in...

  • Administration Officer

    6 months ago


    Preston, United Kingdom Deafway Full time

    **Positions Currently Available** - Administration Officer: £22,620.00 per annum - Fulltime: 36.25 hours per week (Mon - Fri) **We are looking for a person who**: - Has experience of working efficiently and effectively in an administration environment. - Has a real passion and enthusiasm for delivering high quality services. - Has a positive attitude and...

  • Administration Officer

    5 months ago


    Preston, United Kingdom Deafway Full time

    **Positions Currently Available** - Administration Officer: £22,620.00 per annum - Fulltime: 36.25 hours per week (Mon - Fri) **We are looking for a person who**: - Has experience of working efficiently and effectively in an administration environment. - Has a real passion and enthusiasm for delivering high quality services. - Has a positive attitude and...

  • Administration Officer

    5 months ago


    Preston, United Kingdom Deafway Full time

    **Positions Currently Available** - Administration Officer: £22,620.00 per annum - Fulltime: 36.25 hours per week (Mon - Fri) **We are looking for a person who**: - Has experience of working efficiently and effectively in an administration environment. - Has a real passion and enthusiasm for delivering high quality services. - Has a positive attitude and...

  • Administration Officer

    5 months ago


    Preston, United Kingdom Deafway Full time

    **Positions Currently Available** - Administration Officer: £20,735.00 per annum - Fulltime: 36.25 hours per week (Mon - Fri) **We are looking for a person who**: - Has experience of working efficiently and effectively in an administration environment. - Has a real passion and enthusiasm for delivering high quality services. - Has a positive attitude and...

  • Office Administrator

    6 months ago


    Preston, United Kingdom Angel Software Ltd TA LoopsDirect.com Full time

    Located in Bamber Bridge, we are close to Preston, Leyland, Buckshaw, Chorley & surrounding areas. Hours are Mon-Fri | 9am-5:30pm & 1 Sunday in every 5 (4 hour shift). As a sales administrator, your key duties include: - **Answering customer phone calls: checking the status of deliveries, helping customers place orders, general queries. Whilst maintaining...

  • Attendance Officer

    5 months ago


    Preston, United Kingdom Tradewind Recruitment Full time

    Are you a skilled and organised individual with a passion for education? Tradewind Recruitment is currently seeking a dedicated Attendance Office / Administrator for a Secondary PRU in Preston. About the School: OFSTED rated 'Good' Dynamic and supportive educational environment Committed to providing a safe and inclusive space for students Working Hours:...

  • Office Administrator

    6 months ago


    Preston, United Kingdom Hestia Resourcing Group Full time

    **HRG Recruitment** are currently recruiting for an **Office Administrator** to work within a busy warehouse distribution centre based on Walton Summit. You will work as part of a small team within the office where you will be carrying out general administration duties. **Job details;** - £10.72 ph - 8am - 5pm - Monday - Friday - Inputting data on to the...