Office Facilities Coordinator

6 months ago


Bristol, United Kingdom Somerset Bridge Group Full time

Location - Bristol

Employment Type - Full Time - Permanent

Salary - Up to £30,000

Hours Per Week - 37.5

Join Our Team as an Office Facilities Coordinator

As an Office Facilities Coordinator, you’ll be at the forefront of ensuring seamless operations in our small office. Your role is pivotal, serving as the first point of contact for both employees and visitors. From handling administrative tasks to providing essential support across the entire office and wider group, your attention to detail and organisational skills will be invaluable.

Full time office based. Monday - Friday 09:00am - 17:30pm

**Key Responsibilities**:
General Office Management:

- Ensure the efficient functioning of day-to-day office operations.
- Managing office provisions for employees
- Organising meetings for managers and/or staff
- Point of contact for staff and visitors to the office
- Responsible person for office letters, and packages.

Office Facilities:

- Responsible for organising office repairs with a third-party contact
- Managing the security access systems
- Liaising with the managing agent of the building to report and log any building issues
- Onboarding process and Facilities induction
- Booking travel for employees’ business-related trips
- Arranging lunches for external/internal meetings

Financial Support:

- Raising Purchase Orders for the office
- Collating receipts for company credit cards

Managing Communication:
Office Supplies Management:

- Monitor stock levels of office and kitchen supplies.
- Place orders when necessary.

Security:

- Take the lead in office security, ensuring all keys and access passes are issued and deactivated as required.
- Management of company’s car parking and system bookings

**Required Skills/Experience**:

- An understanding of office facilities management
- Familiarity with the safety of an office environment.
- Proficiency in Microsoft Office
- Well-organised and adept at managing multiple tasks efficiently.
- Ability to communicate clearly with employees, visitors, and stakeholders.
- Basic knowledge of budget management for office facilities.
- Strong time management skills
- Flexible

**Our Benefits**:

- 25 days annual leave, rising to 27 days over 2 years’ service and 30 days after 5 years’ service. Plus bank holidays
- Discretionary annual bonus
- Pension scheme - 5% employee, 6% employer
- Flexi-time
- Healthcare Cash Plan - claim cashback on a variety of everyday healthcare costs
- 100’s of exclusive retailer discounts
- Professional wellbeing, health & fitness app - Wrkit
- Enhanced parental leave, including time off for IVF appointments
- Religious bank holidays - if you don’t celebrate Christmas and Easter, you can use these annual leave days on other occasions throughout the year.
- Life Assurance - 4 times your salary
- 25% Car Insurance Discount
- 20% Travel Insurance Discount
- Cycle to Work Scheme
- Employee Referral Scheme
- Community support day
- Christmas and Summer parties

Working at SBG

At Somerset Bridge Group we aim to build a sustainable and innovative business focused on underwriting, broking and claims handling of UK motor insurance, offering transparent products and an efficient and fair service to our policy holders.

We are very proud to have been awarded a Silver Accreditation from Investors in People We recognise that all of our people contribute to our success. That's why we are always looking for talented people to join our team - people who share our vision, who are passionate about what they do, and who want to be part of something special.

Equal Opportunity Employer

Somerset Bridge Group is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. We prohibit discrimination or harassment of any kind based on race, color, religion, national origin, sexual orientation, gender, gender identity or expression, age, pregnancy, physical or mental disability, genetic factors or other characteristics protected by law. SBG makes hiring decisions based solely on qualifications, skills and business requirements.



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