People & Office Coordinator

2 weeks ago

Bristol, United Kingdom Subfero Full time

We are looking for a professional and enthusiastic People & Office Coordinator to join our team on a full time, permanent basis. Day to day you can expect a highly varied role, so you’ll need to be practical and resourceful, and be willing to get stuck into a variety of tasks. This is primarily an on site position, therefore please ensure you can commute to Aztec West, Bristol before applying.

**The Role...**

Reporting to the People Manager, the People & Office Coordinator will act as a first point of contact for all HR queries and will provide a key support function for the office. Their time will be split evenly between both functions, and they will become generalists in all of the areas that their role encompasses, including but not limited to, health and safety, supplier and visitor compliance, onboarding and inductions, leavers, recruitment, communications, wellbeing, HR projects and general administration. They will also be responsible for supporting the People & Talent Advisor with recruitment tasks, including but not limited to, CV sifting, conducting screening calls and coordinating interviews.

**Who are we looking for?**
- Have a demonstratable interest in working in a HR function (Essential)
- Be CIPD Level 3 qualified or have a willingness to work towards this (Desirable)
- Be computer literate (Essential)
- Have prior experience working in either a HR or Office Administration role (Desirable)

**What you'll be doing...**

**People Coordination**
- Providing accurate first line HR advice on People policies, procedures and benefits, acting as a first point of contact for all queries, knowing when to escalate matters to the People & Talent Advisor or People Manager as necessary.
- Providing administrative support for the full employee lifecycle, from new starter onboarding to leavers, including but not limited to, creating and issuing Contracts of Employment, pre-employment checks, new starter induction, leavers letters and offboarding employees from our electronic database.
- Supporting the department with Employee Relations matters, including drafting letters and disciplinary documentation, and assisting with minute taking for HR related matters.
- Supporting the wider People Team with ad-hoc project work as and when required, including leading and supporting in wellbeing and engagement initiatives.

**Office Coordination**
- Be the first point of contact for all visitors and suppliers, including dealing with telephone queries, visitor meet and greet, and ensuring that all visitors are welcomed into the office.
- Liaise with Atkins Facilities Management and all other facilities maintenance companies regarding office works, coordinating and booking in the works as required. Including but not limited to, light flick tests, water maintenance and PAT testing.
- Carry out weekly stock checks of all office supplies and refreshments, processing routine orders.
- Be the first point of contact for all health & safety related matters, ensuring to update the H&S Tracker and escalating issues to the People Manager where necessary.
- Carry out DSE Assessments for all employee’s ensuring paperwork is updated and stored in the HR system; order DSE equipment where required.
- Take a lead in office security, ensuring all keys and access badges are issued and deactivated as required and in line with ISMS requirements.

**What we need from you...**
- Excellent verbal and written communication skills with the ability to build relationships with employees at all levels.
- Professional, with unrivalled customer service skills and a passion for helping people.
- A good multi-tasker, with the ability to meet deadlines in a fast-paced working environment with a varied workload.
- High level of attention to detail with the ability to accurately plan and organise workload.
- Ability to show initiative and work autonomously.
- Proactive with a process improvement mindset and a passion for bringing order to things.
- Willingness and enthusiasm to learn and maintains a positive ‘can-do’ attitude to all tasks.
- Ability to maintain a strict level of confidence.
- Excellent organisation and time management skills.

**Here's what we'll give you...**
- **Free Premium Gym membership worth up to £60 pcm**:

- **37.5 hour working week between Monday to Friday**:

- **On-site canteen and café**:

- Cycle-to-work scheme
- Company Pension Scheme (if you pay a minimum 5% and we will pay in an additional 3%)
- Access to the Employee Assistance Programme (EAP)
- Monthly Team Meals
- A paid day off on your birthday
- A private help cash plan which helps cover opticians, dental and medical bills
- 22 Days Annual Leave + 1 extra day for length of service up to a maximum of 25 days (1 day accrued per year)

**Job Types**: Full-time, Permanent

**Salary**: £24,000.00 per year

**Benefits**:

- Company pension
- Cycle to work scheme
- Gym membership
- Private medical insurance
- Referral programme
- Sick pay

Schedule:

- 8 hour

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