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People & Office Coordinator

2 months ago

Bristol, United Kingdom Subfero Full time

**The role...**

Reporting to the People Manager, the People & Office Coordinator will act as a first point of contact for all HR queries and will provide a key support function for the office. Their time will be split evenly between both functions, and they will become generalists in all of the areas that their role encompasses, including but not limited to, health and safety, supplier and visitor compliance, onboarding and inductions, leavers, recruitment, communications, wellbeing, HR projects and general administration.

**What you'll be doing...**

**People Coordination**
- Provide accurate first line HR advice on People policies, procedures and benefits, acting as a first point of contact for all queries, knowing when to escalate matters to the People & Talent Advisor or People Manager as necessary.
- Provide administrative support for full employee lifecycle, from new starter onboarding to leavers, including but not limited to, creating and issuing Contracts of Employment, pre-employment checks, new starter induction, leavers letters and offboarding employees from our electronic database.
- Support with the administration of company benefits, including onboarding and processing leavers for all company schemes.
- Draft probation documentation and contractual variation letters, updating trackers as required and ensuring accuracy of information.
- Complete Right to Work and Vetting checks for new starters and current employees, ensuring legal compliance and carrying our regular data audits.
- Complete employee data inputs and maintain accurate HR trackers and records of personnel-related data in both paper and the electronic database, ensuring all employment legislation and GDPR requirements are met.
- Support the department with Employee Relations matters, including drafting letters and disciplinary documentation, and assisting with minute taking for HR related matters.

**Office Coordination**
- Be the first point of contact for all visitors and suppliers, including dealing with telephone queries, visitor meet and greet, and ensuring that all visitors are welcomed into the office.
- Ensure the office environment is always clean and tidy and kept to a high standard; proactively look for ways to make the environment a better place to work.
- Liaise with Atkins Facilities Management and all other facilities maintenance companies regarding office works, coordinating and booking in the works as required. Including but not limited to, light flick tests, water maintenance and PAT testing.
- Process inbound post and deliveries, ensuring to distribute it and action workflow requirements where required.
- Carry out weekly stock checks of all office supplies and refreshments, processing routine orders.
- Assist with event planning and implementation, including course, travel, and accommodation bookings.

**What we'll need from you...**
- Excellent verbal and written communication skills with the ability to build relationships with employees at all levels.
- Professional, with unrivalled customer service skills and a passion for helping people.
- A good multi-tasker, with the ability to meet deadlines in a fast-paced working environment with a varied workload.
- High level of attention to detail with the ability to accurately plan and organise workload.
- Ability to show initiative and work autonomously.
- Proactive with a process improvement mindset and a passion for bringing order to things.

**Here's what we'll give you...**
- **Free Premium Gym membership worth up to £60 pcm**:

- **37.5 hour working week between Monday to Friday**:

- **On-site canteen and café**:

- Cycle-to-work scheme
- Company Pension Scheme (if you pay a minimum 5% and we will pay in an additional 3%)
- Free parking
- Access to the Employee Assistance Programme (EAP)
- Free food carts along with a monthly team meal voucher
- A paid day off on your birthday
- A private help cash plan which helps cover opticians, dental and medical bills
- 22 Days Annual Leave + 1 extra day for length of service up to a maximum of 25 days (1 day accrued per year)

**Job Types**: Full-time, Permanent

**Salary**: £24,000.00 per year

**Benefits**:

- Casual dress
- Company pension
- Cycle to work scheme
- Free parking
- Gym membership
- Private medical insurance
- Referral programme
- Sick pay
- Wellness programme

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- No weekends

Ability to commute/relocate:

- Bristol: reliably commute or plan to relocate before starting work (required)

Work Location: One location